Overview:

Our client is a prominent Canadian industrial services, fabrication, and construction firm headquartered in Winnipeg/Sunnyside, Manitoba, with operational hubs spanning Western Canada. They are seeking a highly detailed, analytical Project Coordinator (Industrial Construction | Document Control) to support full-lifecycle project execution across multidisciplinary industrial fabrication and construction projects.

Reporting directly to the Project Manager, you will serve as the central administrative and operational bridge connecting engineering, estimating, procurement, fabrication, field construction, quality, safety, and accounting teams. You will manage document control, track project schedules and RFIs, monitor long-lead materials and subcontracts, compile progress billing documentation, and assemble audit-ready turnover packages.

Schedule: Monday to Friday | 8:00 AM – 4:30 PM CT | With a 30-minute unpaid break (40 hours per week)

Responsibilities:

Project Execution, Scheduling & Document Control

• Coordinate day-to-day project workflows from initial award and mobilization through execution, commissioning, and client turnover
• Track project schedules, look-ahead plans, engineering submittals, drawing revisions, RFIs, and inspection approvals against baseline timelines
• Maintain strict document control, ensuring project managers, shop supervisors, and field teams have real-time access to current, approved technical drawings and specifications
• Organise project status meetings, record actionable meeting minutes, and monitor pending deliverables to keep internal teams and external stakeholders aligned

Procurement, Project Controls & Commercial Support

• Track critical material purchases, fabricated components, long-lead items, vendor commitments, and subcontracted services to mitigate delivery delays
• Support the Project Manager with cost controls, progress measurement, productivity tracking, and change order evaluation (T&M records, extra work requests)
• Compile, verify, and reconcile supporting documentation for client progress claims, progress billings, cost forecasts, and monthly financial reports
• Coordinate project closeout requirements, compiling material traceability records, inspection/test plans (ITPs), warranty data, and turnover packages

Requirements:

• Industrial Project Coordination Track Record: 3+ years of experience in project coordination, project administration, or document control within industrial construction, fabrication, mechanical, civil, or structural environments
• Blueprint & Technical Document Literacy: Ability to read and interpret construction drawings, scopes of work, Bills of Materials (BOMs), purchase orders, and contract specifications
• Commercial & Cost Control Understanding: Familiarity with tracking labor hours, material costs, progress claims, T&M extra work requests, and vendor commitments
• Meticulous Data Accuracy: Exceptional organizational discipline, analytical skills, and attention to detail when compiling turnover packages and audit-ready project records
• Experience with CMiC, Primavera P6, Microsoft Project, Procore, or comparable project management, scheduling, or document-control software is an asset.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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