Job Overview

Our client is seeking a detail-oriented Clinical Trial Finance & Coordination Assistant to support the financial administration, study coordination, and regulatory documentation of clinical research studies.

This role combines clinical trial site finance with day-to-day research coordination. You will maintain study financial trackers, reconcile sponsor and Contract Research Organization (CRO) payments, prepare invoices, coordinate participant visits, and keep clinical trial records accurate and audit-ready.

Important: Previous hands-on experience working at a clinical trial research site is essential. General administrative or finance experience without clinical trial site experience will not meet the requirements.

Schedule

• Monday–Wednesday, 9:00 AM–5:00 PM Australian time

Key Responsibilities

Clinical Trial Finance

• Maintain study budgets and financial trackers covering participant visits, procedures, invoiceable activities, and additional costs.
• Reconcile sponsor and CRO payments, identify discrepancies, and follow up on outstanding invoices and missed payments.
• Prepare invoices for additional visits, screen failures, protocol amendments, storage, archiving, and other billable activities.
• Track study start-up fees, ethics and governance fees, equipment, courier costs, and participant reimbursements.
• Assist with reviewing study budgets, preparing monthly income summaries, and maintaining aged receivables reports.
• Organize financial records and supporting documents for audits and monitoring visits.

Clinical Trial Coordination

• Assist with participant scheduling, visit preparation, and study-related logistics.
• Prepare source documentation, enter data into Electronic Data Capture (EDC) systems, and help resolve data queries within required timelines.
• Maintain Investigator Site Files (ISFs), training records, delegation logs, and other essential study documentation.
• Track investigational product accountability, temperature logs, laboratory supplies, and sample processing and dispatch, as applicable.
• Support the research team in meeting study timelines and following established protocols.

Regulatory & Administrative Support

• Assist with ethics and governance submissions, protocol amendments, safety reports, and annual reports.
• Maintain investigator CVs, site credentials, and regulatory documentation.
• Communicate professionally with sponsors, CROs, and clinical trial monitors.
• Support feasibility questionnaires, site selection documents, and general administration across multiple active studies.

Essential Requirements

• Previous experience in a clinical trial research site as a Clinical Trial Assistant, Study Coordinator, Research Administrator, or in a similar role.
• Experience with clinical trial site finances, including invoicing, payment reconciliation, study budgets, or receivables tracking.
• Working knowledge of ICH-GCP guidelines and the NHMRC National Statement on Ethical Conduct in Human Research.
• Strong Microsoft Excel skills and the ability to maintain accurate financial trackers and reports.
• Excellent attention to detail, organization, and time management across multiple studies and deadlines.
• Strong written and verbal communication skills for coordinating with sponsors, CROs, and monitors.
• Ability to work independently, handle confidential research information appropriately, and follow clinical trial procedures.

Nice-to-Have Qualifications

• Familiarity with the Medicines Australia standard Clinical Trial Research Agreement (CTRA) and study budget schedules.
• Experience with Clinical Trial Management Systems (CTMS), EDC platforms, medical billing, or practice management software.
• Educational background in health sciences, nursing, pharmacy, clinical research, or a related field.
• Experience preparing cost analyses, tracking site payments, and reconciling sponsor invoices.

Why Join This Role?

• Work remotely from the Philippines in a part-time clinical research support role.
• Apply your clinical trial site experience across finance, coordination, and regulatory administration.
• Contribute to accurate financial reporting, organized study records, and efficient trial operations.
• Work with a research team supporting multiple active clinical studies.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.