Job Overview:

Our client is hiring a full-time Administrative & Operations Assistant to support their team’s day-to-day business operations. The ideal candidate is highly organized, detail-oriented, resourceful, and comfortable handling a wide range of administrative and operational tasks.

Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST, with a 1-hour unpaid break; Full-time, 40 work hours per week

Responsibilities:

• Retrieve and review credit reports as needed.
• Manage inboxes, organize files, and maintain accurate records.
• Download, organize, and file bank statements across hundreds of client accounts.
• File new business entities with applicable state agencies.
• Process EIN applications with the IRS.
• Assist with bank account openings.
• Complete business and administrative forms.
• Communicate with outside vendors and service providers.
• Coordinate administrative requirements and follow-ups.
• Work within the company’s project management database to update tasks, organize information, and maintain accurate records.
• Clean up and organize outdated files, tasks, and administrative records.
• Provide general administrative and operational support across the business as needed.
• Take initiative and assist with other administrative tasks or backend operational needs as they arise.

Requirements:

• Fluent in English, both written and spoken.
• Strong organizational and attention-to-detail skills.
• Comfortable handling large volumes of files, records, and client information.
• Able to manage multiple administrative tasks and priorities.
• Proficient with common business and productivity tools.
• Able to work independently and follow established processes.
• Resourceful and willing to take on a variety of administrative and operational responsibilities.
• Strong communication and follow-up skills.
• Comfortable working with confidential and sensitive business information.

Preferred Qualifications: 

• Experience with business administration, operations, bookkeeping support, or similar roles.
• Experience filing business entities or handling EIN applications.
• Experience communicating with U.S. government agencies, banks, or vendors.
• Ability and willingness to make phone calls to U.S. numbers.
• Experience working with project management systems or databases.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.