Job Overview:

Our client is looking for a Purchasing and Procurement Assistant responsible for supporting the purchasing and procurement function by following up on open purchase orders, performing basic analysis of inventory and purchasing data, and creating and submitting purchase orders through the NAV ERP system.

The incumbent will monitor and expedite open purchase orders to ensure timely delivery, communicating with vendors and internal departments to resolve delays, discrepancies, and order changes. Review inventory levels, usage trends, and reorder points to recommend what needs to be purchased, and enter and submit purchase orders in the NAV ERP system in accordance with established purchasing procedures.

Schedule:

Monday - Friday, 0:00 AM/PM - 0:00 AM/PM [Timezone], with 1 hour unpaid/paid break (40 work hours per week)

Responsibilities:

• Follow up on all open purchase orders with vendors and suppliers to confirm order acknowledgment, ship dates, and delivery status.
• Expedite past-due or at-risk orders and escalate significant delays or issues to the Purchasing Manager.
• Monitor and update order status, ship dates, and backorder information in the NAV ERP system.
• Review inventory levels, usage history, and reorder points to identify items that need to be purchased.
• Perform basic analysis of purchasing and inventory data, including min/max levels, lead times, and consumption trends, to recommend purchase quantities and timing.
• Create and submit purchase orders in the NAV ERP system based on approved requisitions and purchasing recommendations.
• Verify accuracy of purchase orders, including item numbers, quantities, pricing, and vendor information, prior to submission.
• Communicate with vendors and suppliers to obtain pricing, lead times, and order confirmations.
• Resolve discrepancies between purchase orders, order confirmations, and receiving documentation.
• Coordinate with production scheduling, inventory, and warehouse staff to align purchasing activity with operational needs.
• Maintain accurate and up-to-date purchasing records and documentation in the NAV ERP system.
• Assist the Purchasing Manager with reporting on open orders, purchasing metrics, and other administrative purchasing tasks.
• Add new purchase orders, update order status, and upload relevant documents to the Monday.com PO tracking board.
• Other duties as assigned.

Requirements:

• 1-2 years of purchasing, procurement, or related administrative experience preferred.
• Experience with Microsoft Dynamics NAV or a comparable ERP system preferred.
• Self-starter able to function effectively in a fast-paced growing company and adapt to change.
• A strong sense of urgency and impeccable follow through.
• Ability to work independently or in group settings.
• Excellent attention to detail and accuracy in data entry.
• Basic analytical skills, including the ability to interpret inventory and purchasing data to make recommendations on what needs to be purchased.
• Flexible and able to multi-task.
• Strong computer skills with an emphasis in Microsoft Excel and ERP systems.
• Ability to express ideas clearly and concisely one-on-one and before a group of individuals.
• Ability to establish and maintain effective working relationships with co-workers, vendors and suppliers.
• Able to work overtime as needed.
• Able to report every work day, on time and for the entire shift.
• Must have positive attitude and strong work ethic.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Pease click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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