Strategic Project Associate |

Luxury Floral & Experiential Design |

Remote Role Name: Strategic Project Associate

Schedule: Full-time 

Client Timezone: Monday - Friday 8:00 AM - 4:00 PM EST

Client overview Our client is an established luxury floral and experiential design studio based in New York City with a growing team of over 30 employees. Approaching a decade in business, they partner with leading corporate clients and cultural brands on high-profile event installations, immersive product launches, and luxury holiday experiences. Operating in an urgent, fast-paced, and high-standards environment, they are seeking an analytical, strategic professional to drive internal initiatives and lead operational projects forward.

Job description You will serve as the strategic engine behind internal operations, translating leadership's high-level objectives into structured, executed projects. Moving far beyond routine data entry, this role requires a structured problem solver who can take ownership of complex initiatives, streamline cross-departmental workflows, and lead operational projects to completion. You will align teams across studio operations, logistics, design, and administration in a high-urgency, fast-moving setting. This is a fully internal, behind-the-scenes role designed for a sharp thinker with a consulting mindset who thrives on operational excellence, project ownership, and continuous improvement.

Responsibilities

• Lead, track, and execute internal strategic and operational projects from kickoff through final delivery
• Break down high-level business and operational goals into actionable roadmaps, project milestones, and clear delegation plans
• Analyze operational workflows across departments (studio operations, logistics, design) to identify bottlenecks and implement efficient systems
• Coordinate cross-functional communication to ensure projects, deliverables, and timelines remain aligned across internal teams
• Build structured trackers, project documentation, executive summaries, and reporting dashboards for leadership
• Anticipate operational roadblocks proactively and devise solutions under tight, event-driven turnaround times
• Support general operational administration with a high level of strategic rigor and attention to detail

Must-have requirements

• Background in management consulting, strategic operations, project coordination, or high-level business support (consulting experience with firms like Deloitte, Accenture, or top-tier environments is strongly preferred)
• Proven ability to lead projects independently, think critically, and deliver strategic solutions rather than just executing routine tasks
• Outstanding written and verbal English communication skills with the ability to structure clear, concise documentation
• High analytical capability, organizational discipline, and meticulous attention to detail
• Ability to think clearly, stay calm, and move fast under pressure in an intense, deadline-driven workspace
• Resilient, highly positive attitude that exudes warmth, respect, and a solutions-first mentality
• Strong follow-through, high personal accountability, and comfort working fully remotely

Nice-to-have requirements

• Experience working with or supporting US-based corporate clients, consulting practices, or creative agencies
• Familiarity with modern project management systems, workflow automation tools, and CRM platforms
• Experience working within or interfacing with event production, design, or fast-paced logistics environments

Why join this team

• Work fully remotely in a high-trust, high-impact internal role partnering closely with leadership
• Lead meaningful strategic initiatives that directly shape the scalability and operations of a market-leading luxury brand
• Collaborate with a creative, dynamic, and culture-first team of more than 30 professionals
• Enjoy competitive compensation commensurate with high-level consulting and project management skillsets
• Maintain a dependable schedule aligned with US business hours (8:00 AM - 4:00 PM EST)

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