Job Overview

Our client is looking for a highly organized, logistics-minded Administrative Assistant to oversee the full lifecycle of property management work orders. In this remote role, you will act as the key liaison between property managers, tenants, and field crews to schedule jobs and book inspections. You will track job progress, support invoicing and bid submissions, and maintain accurate records within AccuLynx CRM. Operating full-time during Eastern Standard Time, this position is ideal for an adaptable professional who excels at multitasking in a fast-paced environment.

Schedule

Monday - Friday, 8:00 AM - 4:00 PM EST (40 work hours per week)

Responsibilities

• Manage incoming work orders via email and client portals from start to finish.
• Act as the primary point of contact for property managers, tenants, and internal teams.
• Coordinate field crew schedules and book inspections for approved work.
• Monitor job progress, provide updates to stakeholders, and perform follow-ups.
• Assist in preparing and submitting estimates and bids; coordinate invoicing and ensure accurate job close-out documentation.
• Maintain precise and up-to-date records within the AccuLynx CRM.

Requirements

• Experience in work order management or managing high volumes of work orders is strongly preferred.
• Exceptional verbal and written English communication skills.
• Ability to manage multiple tasks simultaneously without losing track of details.
• Reliable, detail-oriented, and thorough in documentation and scheduling.
• Tech-savvy with CRM systems; experience with AccuLynx preferred.

Qualifications

• Prior experience in Construction or Property Management is a plus.
• Strong organizational and logistics skills.
• Ability to work independently and collaborate with multiple stakeholders.
• Adaptable to a dynamic work environment with the ability to learn processes quickly.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.