Job Overview

Our client is seeking a highly organized and detail-oriented Operations & Administrative Assistant to support their internal workflows, document management, and project tracking. In this role, you will play a critical part in maintaining their digital workspace, preparing data for reporting, coordinating client onboarding processes, and ensuring standard operating procedures (SOPs) are followed. The ideal candidate is a proactive problem-solver who excels in organization, data accuracy, and administrative support.

Schedule

Monday - Friday, 10:00 AM - 2:00 PM EST (20 work hours per week)

Responsibilities

• Data & Reporting Management: Update monthly and quarterly documents, spreadsheets, and ClickUp tasks with relevant information to prepare for team reporting.
• Financial Tracking: Review project costs and generate financial or project reports as required by management.
• Workspace Organization & Onboarding: Manage Google Workspace to organize digital files, build out folder structures according to established SOPs, and facilitate new client onboarding setups based on existing processes.
• Document Creation & Maintenance: Create new documents for team members utilizing existing templates and routinely enter or update information across a variety of weekly and monthly documents.
• Editing & Quality Control: Review and edit document drafts to clean up formatting and consolidate revisions from various team members.
• Recruitment Support: Assist the Operations Director by posting job descriptions to approved platforms and job boards.
• Digital Archiving: Maintain a clean digital environment by archiving outdated materials and files in the appropriate Google Drive folders upon request.
• Data Entry: Accurately enter and manage data/information across systems.

Requirements

• Software Proficiency: Advanced experience navigating and managing Google Workspace (Google Drive, Docs, Sheets, etc.).
• Project Management Tools: Hands-on experience using task management and productivity software, specifically ClickUp.
• Process Driven: Strong ability to read, interpret, and strictly adhere to internal Standard Operating Procedures (SOPs).
• Analytical Skills: Basic financial acumen with the ability to review project costs and compile clear, accurate reports.
• Document Formatting & Editing: Exceptional attention to detail with strong proofreading and editing skills to clean up document revisions and format templates.
• Organization & Time Management: Proven ability to manage multiple weekly, monthly, and quarterly administrative tasks with consistent accuracy and timely delivery.
• Administrative Experience: Previous experience in general administrative support, data entry, digital file management, and basic HR/recruiting assistance.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.