Job Overview

Our client is seeking an organized and proactive Executive Assistant to provide day-to-day administrative support. The successful candidate will manage emails and calendars, coordinate tasks, prepare documents, and follow up with stakeholders to keep priorities moving forward. This role suits someone who communicates clearly, exercises sound judgment, and can manage multiple priorities with minimal supervision.

Schedule: Monday - Friday, 7:00 AM to 4:00 PM | AWST (40hrs per week)

Responsibilities

• Email management: Monitor inboxes, prioritize messages, draft responses, and follow up on outstanding items.
• Diary management: Schedule meetings, manage appointments, resolve scheduling conflicts, and send reminders.
• Meeting support: Prepare agendas, take accurate minutes, and track agreed actions.
• Stakeholder follow-ups: Follow up with staff, suppliers, and clients on information, deadlines, and commitments.
• Task coordination: Maintain task lists, update project management systems such as Asana, and track progress against deadlines.
• Document preparation: Draft correspondence, format reports, prepare presentations, and maintain accurate records.
• Research: Compare suppliers, obtain quotes, and research products or services to support decision-making.
• Administrative support: Complete data entry, maintain electronic filing systems, book appointments, update databases, assist with onboarding paperwork, and keep systems current.

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Excellent organization, time management, and attention to detail.
• Experience managing inboxes, calendars, meeting notes, and follow-up activities.
• Proficiency with Microsoft Office or Google Workspace.
• Familiarity with Asana or similar task and project management tools.
• Ability to prioritize competing tasks and work independently.
• Professional discretion when handling confidential information.

Ideal Candidate: You are dependable, resourceful, and comfortable following up with people to ensure commitments are met. You anticipate administrative needs, maintain clear records, and take ownership of tasks through to completion.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.