Overview

Our client is looking for a proactive Construction Operations Coordinator to serve as the operational backbone of a fast-growing construction consulting and owner's representation practice. In this role, you will own day-to-day coordination across an active project portfolio, manage project tracking in Trello, and handle clear communications with clients, subcontractors, and suppliers. As you gain familiarity with the business, you will take on greater responsibility to help systematize and scale operations.

Schedule
Mon–Fri, 9:00 AM – 5:00 PM EST (1 hour unpaid lunch, 35 paid hours/week)

Responsibilities

• Manage and maintain project tracking in Trello, ensuring all cards are updated with notes and action items after every interaction
• Follow up with suppliers, subcontractors, and vendors to confirm receipt of quotes, documents, and deliverables
• Handle email correspondence and phone communications on behalf of the company with clients and project stakeholders
• Coordinate scheduling and task prioritization across multiple concurrent construction consulting projects
• Document project progress and next steps to transition institutional knowledge from verbal briefings into written records

Requirements

Must-have requirements

• Strong verbal and written English communication skills with the ability to hold natural, professional conversations
• Experience with Trello platform
• High level of attention to detail and ability to manage multiple deadlines simultaneously
• Proactive follow-up skills with the ability to work independently once trained
• Previous experience in an administrative or coordination role, ideally in a fast-paced environment

Nice-to-have requirements

• Bonus if you have exposure to the construction, trades, or project-based services industry
• It helps if you are comfortable with professional phone-based client and contractor communication
• Bonus if you have experience turning informal verbal instructions into documented processes or written SOPs

Independent Contractor Perks

-Permanent work from home
-Immediate hiring
-Health Insurance for eligible locations

Note
Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities
When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.