Job Overview

Our client is looking for a skilled Bookkeeper & Operations Administrator to manage financial administration, high-volume job scheduling, and pre-construction quoting support. This role focuses on optimizing administrative frameworks, integrating systems, and streamlining data flow across platforms.

Schedule

• Monday - Friday, 10:00 AM - 2:00 PM AEST (20 work hours per week)

Responsibilities

• Perform full consolidation of Xero accounts.
• Process monthly progress payment invoices for project-based work before the 19th of each month, run staff payroll, and coordinate with external accountants.
• Manage high-volume work orders in Tradify, perform data entry to assign staff, monitor 40+ in-progress jobs with field staff to expedite completion, and issue immediate invoices upon job completion.
• Analyze architectural plans for security and communications installations, complete manual take-offs by counting specific symbols (CCTV, automatic doors) for cabling materials, and enter count data into Excel for project quotes.
• Leverage software expertise in Xero, Tradify, and Excel to streamline data flow between platforms, integrate systems, and improve operational efficiency.

Requirements

• Advanced Xero Proficiency: Specialist level in consolidation, high-volume AP/AR, and progress invoicing (Xero Certification highly desired).
• Advanced Excel Skills: Expertise in managing large data sets for quoting.
• Technical Savviness: Proven ability to learn software quickly and manage cross-platform data integration.
• Australian Construction Industry Knowledge: Understanding of Australian trade operations, construction billing cycles (progress payments/claims), and industry terminology.
• High Attention to Detail: Exceptional accuracy in reading plans, counting components, and processing invoices.

Qualifications

• University degree or equivalent work experience.
• Prior experience working with Australian companies.
• Prior experience with Tradify (preferred).
• Formally trained bookkeeping background (preferred).

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.