Job Overview

We are seeking an organized and detail-oriented Accounting & Bookkeeping Specialist – QuickBooks & Zoho to support bookkeeping and accounting activities across multiple business divisions. The role covers expense management, invoicing, vendor invoices, payment follow-ups, and financial recordkeeping.

The ideal candidate has accounting or bookkeeping experience, strong QuickBooks skills, familiarity with Zoho Expense and/or Zoho Books, and excellent English communication skills. The role requires regular communication with clients, vendors, employees, project managers, and executives, including phone follow-ups.

Schedule

• Monday - Friday, 8:00 AM – 5:00 PM Eastern Time

Key Responsibilities

• Review and verify Zoho expense reports, including project, category, amount, and billable status.
• Resolve expense discrepancies and coordinate with internal teams when clarification is needed.
• Prepare draft progress invoices in QuickBooks based on project estimates.
• Coordinate with project managers and designers to identify projects ready for billing.
• Maintain invoice records and follow up with clients on overdue payments by email and phone.
• Enter, review, and process vendor invoices and follow up on outstanding payments.
• Support the company's transition from QuickBooks to Zoho Books.
• Maintain accurate financial records and documentation across multiple business divisions.
• Identify discrepancies, resolve accounting-related issues, and follow established processes.
• Manage multiple tasks and deadlines while maintaining accuracy.

Requirements

• Experience in accounting, bookkeeping, accounts payable, accounts receivable, or a related role.
• QuickBooks experience is required.
• Experience with Zoho Expense and/or Zoho Books is preferred.
• Understanding of basic accounting and bookkeeping principles.
• Experience with invoicing, expense management, or vendor invoice processing.
• Strong written and verbal English communication skills.
• Comfortable making calls to clients and vendors for follow-ups.
• Strong attention to detail, organization, and follow-up skills.
• Able to work independently and manage multiple priorities.

Preferred Qualifications

• Experience with project-based billing or progress invoicing.
• Experience supporting multiple companies or business divisions.
• Familiarity with accounting system migrations.
• Experience in professional services, construction, hospitality, or similar project-based businesses.

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.