About the Role

The Managing Director leads a diverse portfolio of businesses across several industries and is seeking a highly capable, detail-oriented Executive Assistant to act as a trusted right hand. The successful candidate will manage the MD's time, communications, priorities, and follow-ups so that important matters continue moving forward when the MD is unavailable.

This is not a single-task administrative role. The ideal candidate is a generalist operator who is comfortable moving between industries in the same day: following up with logistics vendors, coordinating with technology partners, confirming market information, supporting client relationships, and progressing sales opportunities.

Schedule

•  8:00 AM to 2:00 PM EST (6 hours per day, 30 hours per week) 

Key Responsibilities

Calendar and Meeting Management

• Schedule, confirm, and manage daily meetings across Nigeria/WAT, USA, and UAE/GST time zones
• Proactively resolve scheduling conflicts and protect the MD's time
• Send timely reminders for important deadlines, calls, and commitments

Communication and Relationship Management

• Handle phone calls professionally on the MD's behalf
• Draft, proofread, and send clear, well-written emails
• Serve as a point of contact for vendors, service providers, and regulatory stakeholders
• Liaise with developers and technical partners on project status and deliverables
• Maintain relationships with suppliers, distributors, and corporate accounts
• Follow up with clients and partners in real estate, finance, and development, schedule meetings, and keep deals on track
• Liaise with foreign-exchange partners to confirm daily market rates and relay timely updates to the MD

Project and Task Management

• Track ongoing projects across all businesses using a project management tool such as Asana, ClickUp, Notion, or Trello
• Follow up on outstanding action items and ensure deadlines are met
• Keep the MD briefed with concise daily and weekly status updates

Sales and Deal Support

• Follow up on and, where authorized, close deals on the MD's behalf when the MD is unavailable, particularly within high-ticket sales pipelines
• Track leads and follow-up sequences to ensure no opportunity is lost

Data and Reporting

• Organize and maintain business data, contact lists, and records across ventures
• Prepare simple reports, trackers, and summaries using spreadsheets

General Executive Support

• Anticipate needs and act proactively rather than waiting for instructions
• Maintain strict confidentiality across all business and personal matters
• Handle ad hoc tasks and special projects as they arise

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or Project Coordinator, ideally supporting a founder, executive, or multi-business owner
• Demonstrated project-management experience; formal certification is an advantage but is not required
• Excellent spoken and written English, with a professional, clear, and confident telephone manner
• Strong organizational skills and the ability to manage multiple businesses and priorities simultaneously
• Comfortable working across Nigeria, US, and UAE time zones with flexible availability
• Basic to intermediate Excel or Google Sheets skills
• Sales aptitude or experience following up on and closing deals is a strong advantage
• Familiarity with real estate, finance, or foreign-exchange markets is a strong advantage
• Comfortable using WhatsApp Business, email platforms, video-conferencing tools, and project-management software
• High level of discretion, reliability, and ownership, with the ability to represent the MD professionally
• Self-starter who thrives in a remote, semi-autonomous working environment

What Success Looks Like

• The MD does not miss important meetings, deadlines, or follow-ups
• Vendors and partners across the portfolio feel consistently attended to
• Deals and opportunities continue moving forward when the MD is unavailable
• The MD receives clear, timely updates and can trust that priorities are being handled

How to Apply

Please submit your CV and a brief cover note explaining your relevant experience through the channel where this vacancy was shared.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer
BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.