Media Relations & Booking Specialist

Our client is seeking a proactive, detail-oriented specialist to support media outreach and bookings for multiple clients. This person will research opportunities, prepare tailored pitches, manage replies in a shared inbox and coordinate interviews. The role requires someone who reads carefully, thinks independently and checks whether their work actually makes sense before submitting it.

Schedule: Monday–Friday, 9:00 AM–5:00 PM Eastern Time

Responsibilities

• Monitor reporter requests, podcasts and other media opportunities; identify strong matches for each client.
• Research shows, journalists and outlets, trying different search approaches when initial results are limited. Review contacts for relevance before building lists.
• Develop client-specific angles and draft pitches tailored to the outlet or show, in collaboration with the agency founder.
• Manage the shared media inbox: read the full conversation, prepare appropriate replies and move interested hosts toward a booking.
• Review and correct automated summaries and email drafts. Never assume the system’s suggested response is accurate.
• Verify client availability, proposed dates, time zones and calendar invitations before scheduling. Flag missing or conflicting information instead of guessing.
• Track pitches, replies and bookings accurately, and communicate priorities or blockers clearly.

Requirements

• Experience in PR, media relations, podcast booking, journalism or a closely related role.
• Strong English writing, research skills and attention to detail.
• Proven ability to manage a busy inbox and coordinate schedules across time zones.
• Resourcefulness: able to refine a search, assess the quality of results and recommend a next step without needing every action spelled out.
• Comfort using AI and automation as starting points while applying independent human judgment.

Candidate assessment

Before hiring, we would like candidates to complete a short paid work sample: research a relevant media list, draft one tailored pitch and respond to a host email containing an incomplete or incorrect automated draft. We are looking for someone who catches the problem and knows when to ask for clarification.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review