What You'll Do
• Process vendor invoices for a portfolio of 15–20+ dispensary clients, received via email, and PCA's invoice-
submission portal.
• Code and enter invoices in Sage, matching amounts, vendors, and store entities correctly the first time.
• Prepare weekly vendor payment batches (ACH) by store, and circulate for GM/owner approval before submission.
• Track invoice status end-to-end (new, due, paid, revised, and overdue) and proactively chase missing invoices or
approvals so nothing slips past terms.
• Own the overdue-invoice queue: follow up directly with vendors and store contacts, resolve discrepancies, and
escalate anything that can't be resolved within a few days.
• Maintain accurate, audit-ready vendor files, including W-9s and banking details.
• Prepare sales tax filings for dispensary clients on a quarterly basis (with monthly progress review).
• Keep the shared AP and bank-transaction folders (by store) current and organized.
• Use PCA's AI and automation tools to speed up invoice capture, coding, status tracking, and routine vendor follow-
up, reviewing every output for accuracy before it is posted or sent.
• Support month-end AP close: accruals, open-invoice reconciliation, and tie-outs against bank activity.
• Flag cash-timing issues, unusual vendor activity, or documentation gaps to the Accounting Team Lead.
• Support the Accounting Manager as they help onboard new stores and vendors onto PCA's AP portal, and train
store staff on how to submit invoices.
• Supporting any other finance and accounting-based projects or tasks assigned by the Accounting Lead or
Accounting Manager.
What We're Looking For
• 3+ years of accounts payable, bookkeeping, or general accounting experience; multi-entity, multi-location, or
franchise/retail experience is a strong plus.
• Comfortable managing a high volume of invoices and payments across many separate entities independently
without losing accuracy.
• Working knowledge of Sage (or similar accounting software); Excel/Google Sheets proficiency required.
• Hands-on experience with AI and automation tools (or clear enthusiasm for picking them up quickly) and a track
record of using them to improve processes and drive efficiency.

• A genuine willingness to learn how to use AI and automation responsibly in day-to-day execution: knowing where
the tools help, verifying their output against source documents, and escalating rather than guessing when something
looks off.
• Excellent attention to detail and follow-through: you close loops instead of letting things sit.
• Clear, professional written communication; comfortable emailing vendors and store GMs directly to resolve issues.
• Organized and self-directed; able to juggle deadlines across many clients in a fast-paced, small-team environment.
• Experience with retail POS/back-office systems (Alleaves, Flowhub, Dutchie) is a plus, not required.
• Interest in or familiarity with the cannabis industry is a plus; willingness to learn New York state cannabis
compliance basics as they relate to vendor and financial recordkeeping.