Bruntwork Careers

Executive Assistant

In one line You are the operating system of the Managing Partner’s working life — his inbox, his diary, his commitments and his follow-through — so his time goes only where it must, and nothing he asks of anyone is ever forgotten.

What you’ll own

Inbox & communications

Work the MP’s inbox to zero every day: read, delete noise, route, reply, file. Apply tags exactly. File sent items daily and harvest any delegated tasks.
Steward his LinkedIn as a second inbox — open all day, answered as messages arrive.

Diary & travel

Own the diary end-to-end. Today and tomorrow in detail every morning; a fortnight ahead three times a week.
Resolve every clash before he sees it, or present a recommended fix.
Confirm every external meeting the day before and again that morning. Build in travel, prep and buffers.
Book flights, hotels, transfers, visas, itineraries. Nothing is “booked” until ticketed and confirmed.

The daily note & call

Deliver a written decisions note by 9:55 am: headline, two lines of context, your recommendation, one closed question.
Run the 10:00 am call to script, capture decisions, read them back, action immediately. No note, no call.

Action register

Track everything the MP asks anyone to do. Capture it the moment it is asked.
Chase courteously before the due date; chase again with a deadline; escalate after two chases. Nothing drifts.

Time recording

Enter his time entries daily. Scan the diary for every client meeting, court appearance and call. Chase fee earners daily for billable conversations. Backlog is not acceptable.

Business development

Keep the CRM clean. Track promises, introductions and follow-ups after every meeting. Prepare who’s-who briefings before BD meetings.

Personal & family support

Coordinate medical appointments, tests, renewals, passports, loyalty programmes — discreetly, and with his wife where appropriate. Confirmations are yours to give, never his.

Registers & records

Keep MP-office registers current: providers, renewals, key dates, access, delegations, decision log. “I have a list but it is not up to date” is a failure.

AI-assisted working

Use approved AI tools daily to triage, draft and check work against the manual. Judgment stays yours — the tools do the remembering.

The shape of your day

9:00–9:30 — Plan: morning pack, clear overdue tasks, resolve diary clashes, write the daily brief.
9:30–9:55 — Urgent scan; confirmations out; inbox worked to signal; the 10:00 note written and emailed.
10:00–10:15 — The daily call with Trevor. Scripted, decisions captured and read back.
10:15–12:30 — Actions from the call; inbox passes; project work; BD sweeps.
12:30–1:30 — Lunch.
1:30–2:00 — Time recording: entries, diary pass, fee-earner chase.
2:00–5:30 — Project work; chasing the action register; filing; registers; afternoon inbox pass.
5:30–6:00 — Close: inbox at zero, tomorrow locked, end-of-day handover sent.
Log off at 6:00 pm.

How the role is judged

Inbox at zero at close of business, every day.
Daily note delivered by 9:55 am, every day, with a recommendation on every item.
Zero dropped balls. Nothing the MP asks of anyone goes untracked or unchased.
Zero surprises. No missed appointment, no lapsed booking, no expired document, no unanswered invitation.
Time entries current daily; registers verified monthly.
Questions answered by the manual, not by him: once a rule is settled, it is never asked again.

Who you are

4–5 years supporting a senior executive, founder, partner or C-suite principal — owning an inbox and diary, not just scheduling.
Professional services experience (law, accountancy, consultancy) is highly desirable. You understand matters, billing, deadlines and confidentiality.
A proven track record working remotely and unsupervised across time zones.
Comfortable with 100+ emails a day to zero. Able to triage inbox and diary in the first 90 minutes.
Exact: dates, times, names, addresses, figures correct every time. If an email says three items, three items are captured.
Complete: loops closed, emails filed, confirmations received. You prove completeness, not assume it.
Flawless written English — spelling, grammar, punctuation. British / Australian conventions. No typos in outbound correspondence.
Judgment-first: every question comes with a recommendation. Never an open “what should I do?”
Anticipates: you see the clash, the missing travel time, the unconfirmed booking — before being asked. You read intent, not just words: “check if physio has anything today” from someone in pain means book it.
Composed and discreet: calm under pressure, unflappable with senior people. You handle remuneration, partnership and family matters without comment.
Systems thinker: you enjoy following a written system precisely, then improving it. You find satisfaction in registers and checklists.
Typing: 60+ wpm at 98%+ accuracy (tested). 70+ preferred.
Software: Advanced Outlook (rules, categories, quick steps, delegated mailboxes, search) — non-negotiable and tested. M365 (Teams, Word, Excel, To Do, OneDrive/SharePoint). Desirable: NetDocuments / iManage / SharePoint; ActionStep / Clio / LEAP; Adobe Acrobat; HubSpot; Excel intermediate.
AI-ready: willingness to work an AI-assisted workflow (Claude, ChatGPT, Copilot) is essential; existing fluency is a strong advantage.

The setup

Hours: 9:00 am – 6:00 pm AEST, Monday to Friday. (Early morning in the Philippines and much of Asia — confirm you can sustain this.)
Location: Fully remote. Firm-provided cloud desktop.
Connectivity: Reliable high-speed internet with tested backup, quiet dedicated workspace, headset, webcam, power backup where outages are common.
Language: Fluent, natural English. Comfortable on the phone with Australian, UK and Asian clients.

What we offer

A documented manual, AI tooling and real training — not “figure it out.”
Direct daily access to the Managing Partner.
Protected hours. No expectation of work outside 9–6.
Scope to grow into a true executive business partner.

Job Category

Administration

Job Type

Full Time (35 hours or more per week)

Work Schedule and Timezone

9am to 6pm AEST

Published on

Aug 25 2026

BruntWork will never ask you for money or any other form of payment. If someone claiming to represent BruntWork is requesting a payment from you, please let us know at applications@bruntwork.co

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values — and the support didn’t stop at placement... A reliable, professional partner I’d recommend without hesitation.”

— Zyrrah D, Bookkeeper

4.9/5