Job Overview

Our client is seeking an organized, detail-oriented Construction Bookkeeping Assistant (QuickBooks) to manage daily administrative, financial, and operational workflows. In this role, you will lead QuickBooks invoicing, process conditional schedules of values, organize project submittal packages, and schedule service calls. This role serves as the primary operational link between field project managers, suppliers, and customers, enabling business leadership to focus on field execution and business development.

Schedule

Monday - Friday, 8:00 AM - 4:30 PM PST, with 30-minute unpaid break (40 work hours per week)

Responsibilities

• Financial & Bookkeeping Management: Manage end-to-end Accounts Receivable (AR) in QuickBooks, including generating invoices, logging payments, and tracking outstanding accounts; prepare and update conditional schedules of values and billing documentation for ongoing construction jobs; maintain clean financial records, organize receipts, and audit transaction details for accuracy.
• Project Administration & Submittals: Compile, format, and organize project submittal packages (material specifications, product data sheets, and compliance docs) for commercial jobs; liaise with suppliers, contractors, and internal project managers to gather required project documentation; handle incoming customer emails, schedule service calls, and align appointment calendars with field technicians.
• General Business Support & Marketing: Support business growth through basic market research, lead generation tracking, and promotional outreach support; perform general administrative and clerical tasks to streamline backend business operations.

Requirements

• QuickBooks & AR Experience: Proven track record in bookkeeping, Accounts Receivable processing, and invoicing inside QuickBooks.
• Construction Administration: Familiarity with construction documentation, such as submittal packages, material specs, or schedule of values.
• Organizational Skills: Exceptional ability to manage multiple administrative workflows, supplier queries, and customer schedules simultaneously.
• Communication Skills: Strong written and verbal English skills for professional vendor coordination and customer support.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.