Executive Assistant
Job Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to
support our executive team. In this role, you will be the backbone of our daily operations,
managing everything from high-level calendar logistics and financial tracking to crucial team
follow-ups.
The ideal candidate is a master of triage, an exceptional communicator, and a relentless
coordinator who ensures nothing falls through the cracks.
Key Details

 Schedule: 9:00 AM – 5:00 PM EST (Monday – Friday)
● Location Requirements: Remote; must reside and operate within 2 to 3 hours of
Eastern Standard Time (EST).
● Experience: Ideally 4–6 years of experience in an Executive Assistant or Operations
Management role.

Responsibilities
1. Administrative & Operations Management
● Inbox & Calendar Management: Act as the gatekeeper for executive inboxes; prioritize,
triage, and respond to incoming correspondence. Own the master calendar to maximize
efficiency and resolve scheduling conflicts.
● Meeting Coordination: Seamlessly schedule internal and external meetings, ensuring
all parties receive timely invites, context, and detailed agendas.
● Documentation & Follow-Up: Execute post-meeting action items and draft formal,
polished proposals for prospective clients.
● Financial Tracking: Assist with generating subscriptions and invoices, creating client
quotes, and proactively following up on pending payments.
2. Reporting & Task Triage
● Daily & Weekly Summaries: Provide executives with concise, daily and weekly updates
regarding ongoing project statuses, pending action items, and outstanding tasks.
● CEO Communications: Assist in crafting and refining the weekly company-wide or
board update from the CEO.

● Task Prioritization: Skillfully triage shifting priorities in a fast-paced environment,
ensuring the executive team stays focused on high-impact initiatives.
3. Team Accountability & Coordination
● Project Follow-Up: Act as the primary administrative bridge between executives and
internal team members.
● Client Management: Take ownership of assigning tasks and maintaining
constant, rigorous follow-ups with key team members to ensure project
deadlines are met.

Requirements

● Experience: 4–6 years of proven experience supporting C-suite or senior executives,
   preferably in a remote environment.
● Communication: Exceptional written and verbal communication skills, with the ability to
draft professional client-facing proposals and internal reports.
● Financial Literacy: Basic comfort with invoicing software, quotes, and tracking accounts
receivable.
● Tools: Proficiency with modern productivity suites (Google Workspace, Slack, and
project management tools such as Notion, contract tools such as PandaDoc, plus CRM
tools such as Hubspot).
● Traits: Laser-focused attention to detail, high emotional intelligence, discretion with
confidential data, and a "get things done" attitude.
● Technical Knowledge Preferred: You don’t need to know how to build websites but
knowledge/deep interest in areas of technology is highly desirable.
● Strong written communication: crisp messages and polished agendas with minimal
direction

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.