Job Overview
We are seeking an Executive Assistant to support a multi-industry entrepreneur across IT, real estate, business consulting, and food & beverage ventures. This role goes beyond traditional executive support, providing an opportunity to coordinate high-stakes projects, facilitate deals, manage communications, and contribute to the launch and growth of multiple business functions. You’ll play a pivotal role in keeping the client’s diverse portfolio organized and running smoothly.

Client Overview
Join a dynamic, multi-industry powerhouse that’s revolutionizing the business landscape! Our client is a visionary entrepreneur managing an impressive portfolio of ventures across IT, real estate, business consulting, and food & beverage. With a thriving presence in North Carolina and ambitious expansion plans, this role offers direct exposure to innovation and growth across multiple sectors.

Schedule
Monday - Friday, 8:00 AM - 12:00 PM EST (4 work hours per day)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Responsibilities
The Executive Assistant will serve multiple “identities” (each with its own phone number and email) for different business functions on behalf of the client:

1. Franchise and Development (Support Manager) – Researching and selecting vendors, working with city officials on permits, reviewing bills, etc.
2. OnWire (Account Manager) – Handling software renewals, quoting customers, managing subscriptions, coordinating orders/payments.
3. Property Management (Support Manager) – Scheduling vendors for repairs, managing invoices, overseeing tenant concerns.
4. BCS (Support Manager) – Drafting documents (engagement letters, SOWs), managing marketing campaigns, handling lead generation, overseeing virtual mailboxes.
5. Personal (Executive Assistant) – Managing the client’s personal calendar, reviewing invoices, coordinating general administrative tasks.

Key Responsibilities Across All Identities

• Vendor and stakeholder communications
• Calendar, email, and phone management
• Document preparation (using in-house templates) and follow-up
• Bills and invoice review, payments, disputes
• CRM usage for quotes and sales orders
• Collections (outstanding balances)
• Marketing support and lead screening
• Virtual mailbox management

Requirements

• Exceptional English language proficiency, with the ability to communicate effectively with diverse stakeholders
• Proven track record as an executive assistant or similar role managing complex, multi-faceted workloads
• Demonstrated ability to thrive in a fast-paced environment and juggle multiple priorities
• Availability to work 4 hours per day during EST business hours (anytime between 8:00 AM & 6:00 PM)
• Outstanding organizational skills with attention to detail and the ability to see the big picture
• Proficiency in relevant software and tools for remote collaboration and project management
• Adaptability and eagerness to learn about different industries and business models
• Self-motivated with the ability to work independently while maintaining strong communication with the team
• Discretion and professionalism in handling confidential information

Side Note
This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder
Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.