Schedule: 20 hours per week, Monday through Friday, 4 hours per day; preferred hours 8 AM - 12 PM Pacific Standard Time

Client Timezone: Pacific Standard Time (California)

Job Description: You’ll be the organizational backbone for a dynamic medical spa business, combining executive support with creative social media management. This role offers the perfect blend of administrative excellence and creative marketing work, allowing you to directly impact a growing healthcare company’s success. You’ll help streamline operations while building the brand’s digital presence, working closely with leadership to support both day-to-day efficiency and long-term growth goals.

Responsibilities:

• Manage executive calendar, coordinate meetings, and handle appointment scheduling
• Organize and maintain Gmail, Google Drive, and company documentation systems
• Create, organize, and schedule social media content with engaging captions
• Conduct research projects and create organized documentation on various business topics
• Generate lead lists and manage prospect research initiatives
• Update and maintain CRM systems with accurate contact information and data
• Coordinate with external vendors including video editors and service providers
• Support project management initiatives and help build systematic business processes
• Handle administrative tasks to free up executive time for strategic activities

Requirements:

• Proven experience in executive assistant roles with calendar and meeting management
• Strong social media management skills with content organization and scheduling experience (APPLICATIONS WITH PORTFOLIOS WILL BE PRIORITIZED)
• Proficiency in Gmail, Google Drive, and Google Sheets for business operations
• Experience with CRM systems and database management
• Knowledge of Canva and CapCut for basic content creation and editing
• Strong research and documentation abilities with attention to detail
• Bonus if you have experience with Notion or similar project management platforms
• It helps if you have experience working with healthcare or service-based businesses
• You bring excellent written communication skills for social media captions and business correspondence

Why Join This Team?:

• Work directly with company leadership in a high-impact role
• Opportunity to grow with an expanding medical spa chain
• Blend of administrative and creative responsibilities keeps work engaging
• Potential for role expansion as the business continues to scale

Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job

Apply now. Start helping.