Job Overview

This position is ideal for an experienced bookkeeper with expertise in US bookkeeping practices and expert-level QuickBooks Online (QBO) skills. Working directly with management, you will manage day-to-day bookkeeping and support cash flow planning and financial reporting for a premier creative production company and artist management agency producing high-end commercial work for global brands..

If you excel at precise expense categorization, independent project tracking, and proactive financial reporting, this role offers a great fit in the entertainment and creative production space.

Schedule: Remote, Part-time (20 hours per week) | Monday to Friday, 10:00 AM to 2:00 PM EST.

Responsibilities

• Manage and maintain QuickBooks Online for all company financial transactions.
• Record and categorize all business transactions using the appropriate chart of accounts.
• Process and reconcile corporate credit card transactions, including approximately 200 AMEX charges monthly.
• Track and manage project-based accounting for production jobs.
• Record and categorize bank account transactions.
• Distinguish between project expenses and overhead expenses.
• Prepare and manage 1099 tax forms.
• Maintain accurate financial records for approximately 10 production jobs annually.
• Build and regularly update a rolling cash flow projection to support financial planning.
• Prepare a weekly financial report covering the cash position, upcoming obligations, and variances between projected and actual results.
• Promptly flag discrepancies, unusual transactions, and potential cash shortfalls to management.
• Support month-end close by ensuring transactions are recorded, accounts are reconciled, and supporting documentation is organized.
• Coordinate with the CPA during tax season by providing accurate financial records, supporting documentation, and responses to bookkeeping queries.

Requirements

• Proven bookkeeping experience.
• Expert-level proficiency in QuickBooks Online.
• Experience working with US-based companies and familiarity with US bookkeeping practices.
• Strong English communication skills.
• Experience with high-volume transaction processing and accurate expense categorization.
• Ability to build and maintain cash flow projections and prepare clear weekly financial reports.
• Strong attention to detail and the ability to identify and promptly communicate discrepancies, anomalies, and potential cash shortfalls.
• Experience supporting month-end close and coordinating with a CPA or external accountant.
• Knowledge of project-based accounting preferred.
• Familiarity with entertainment or production industry accounting is a plus.
• Ability to work independently and manage multiple projects simultaneously.

Independent Contractor Perks

• Permanent work from home.
• Immediate hiring.

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.