Purchasing Associate

Position Summary

We are seeking an experienced, proactive Purchasing Associate to manage day-to-day purchasing and support supply-chain operations, with a focus on military and defense-related procurement.

The role centers on accurate purchase order management, supplier follow-up, shipment scheduling, and expediting. The ideal candidate is organized, detail-oriented, and comfortable managing competing priorities while supporting timely deliveries and dependable customer service.

Key Responsibilities

Purchasing and Procurement

• Create, enter, process, and maintain accurate purchase orders within the ERP system.
• Review purchasing requirements and process orders in line with customer specifications, applicable compliance requirements, and delivery expectations.
• Manage military and defense-related purchasing activities and maintain accurate purchasing records.
• Track open purchase orders and follow up with suppliers to confirm fulfillment and resolve outstanding issues.

Shipment Scheduling and Coordination

• Develop and maintain shipment schedules aligned with customer delivery requirements.
• Coordinate with warehouse, logistics, and customer service teams to support order fulfillment.
• Monitor order progress, identify potential delays, and expedite shipments as needed.
• Communicate delivery updates and escalate issues that may affect customer commitments.

Vendor and Supplier Management

• Maintain strong supplier relationships to support reliable supply, responsiveness, and quality.
• Confirm pricing, product availability, lead times, and order status with vendors.
• Monitor supplier performance and address issues affecting delivery timelines or service levels.

Qualifications and Requirements

Required

• At least 3 years of experience in purchasing, procurement, or supply-chain operations.
• Hands-on experience with purchase order entry, processing, and tracking.
• Advanced proficiency in Microsoft Excel.
• Experience using ERP systems and following procurement processes.
• Knowledge of shipment scheduling, logistics coordination, and vendor management.
• Strong attention to detail when managing purchase orders, supplier information, and delivery schedules.
• Excellent organizational and follow-up skills, with the ability to manage deadlines and competing priorities.
• Strong negotiation and problem-solving skills.
• Excellent written and verbal communication skills.
• A commitment to customer service, accountability, and accuracy.

Preferred

• Experience in defense, military, or government contracting procurement.
• A bachelor’s degree in Business, Supply Chain Management, or a related field, or equivalent practical experience.