Job Overview

Our client is looking for a Inbound Logistics Coordinator who will be responsible for getting stock from deposit paid to the warehouse on time. The role checks production status against the ex-factory date, arranges freight, triggers the final invoice before shipping, and manages ETAs, shipping documents, and warehouse receiving. It keeps every date current in the system and the Logistics PO Tracker to support inventory availability, operational efficiency, and business planning. The position works closely with suppliers, freight providers, the Buying team, the Product & Procurement Operations Coordinator, the Finance & Procurement Accountant, and the warehouse team to ensure inbound deliveries are received accurately, on time, and efficiently.

Schedule

Monday - Friday, 9:00 AM - 5:00 PM AEST (20 work hours per week)

Responsibilities

• Coordinate inbound inventory flow and delivery schedules with suppliers, freight providers, and warehouse receiving teams to ensure timely stock arrival.
• Maintain regular communication with suppliers and freight forwarders to obtain production updates, track shipments, and resolve delivery delays or exceptions.
• Execute the production ready-date countdown, checking purchase order milestones against ex-factory dates and flagging production delays to the finance and buying teams.
• Arrange freight or pick-up, verify shipping documents prior to dispatch, and ensure goods ship on the confirmed ready date.
• Advise the Finance & Procurement Accountant when orders are ready to ship to trigger final invoice verification and payment.
• Reconcile purchase order receipts, delivery documentation, and inventory records across ERP and WMS platforms while resolving discrepancies, shortages, or damages.
• Generate and distribute weekly inbound status reports, supplier delay summaries, and transit metrics to key stakeholders.

Requirements

• 2+ years of experience in logistics, freight forwarding, import operations, or inbound supply chain coordination.
• Working knowledge of Incoterms, international shipping procedures, and import documentation.
• Strong digital literacy with intermediate to advanced skills in Excel/Google Sheets, ERP platforms, and WMS software.
• Confident communication and follow-up skills with overseas suppliers, freight forwarders, and shipping lines.
• Strong organizational skills and attention to detail with the ability to manage shifting priorities independently in a remote environment.
• Reliable, punctual, and conscientious work ethic with a positive, solutions-oriented attitude.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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