Client Overview

Our client is a growing trade and landscaping services business delivering residential and commercial projects with a hands-on, quality-focused approach. As they actively expand into larger commercial landscaping contracts, they require reliable backend operational and administrative support to keep day-to-day operations seamless alongside their growing team.

Job Description

You will serve as the operational backbone of a fast-moving landscaping company, handling core administrative tasks that keep backend operations organized behind the scenes. In this role, you will take ownership of email correspondence, manage Xero invoicing, coordinate supplier orders and deliveries, and maintain cloud documentation. Your support will directly enable the business owner to focus on winning new commercial contracts and expanding the business.

Schedule

•  Monday – Friday, flexible during client business hours, 20 hours per week

Responsibilities

• Inbox & Email Management: Monitor and organize main business email accounts; draft professional correspondence and ensure prompt follow-ups.
• Invoicing & Financial Admin: Prepare, process, and send accurate invoices in Xero to maintain consistent cash flow.
• Supplier & Order Coordination: Liaise with suppliers to track product pricing, order statuses, and job-site delivery schedules.
• Staff & Task Follow-Up: Monitor team communications, track outstanding operational tasks, and ensure action items are completed.
• Document & File Organization: Maintain structured digital filing systems for contracts, compliance paperwork, and client records using Dropbox.
• General Administrative Support: Assist with routine operational tasks to streamline day-to-day backend workflows.

Must-Have Requirements

• Administrative Background: Proven prior experience in an administrative or operations support role.
• Xero Proficiency: Practical experience using Xero for invoicing, data entry, and routine financial administration.
• Tech Stack Familiarity: Hands-on experience using Gmail and Dropbox for professional communication and file management.
• Communication & Precision: Strong written English communication skills paired with exceptional attention to detail.
• Autonomy: Ability to manage daily priorities independently with minimal supervision.

Nice-to-Have Requirements

• Background supporting trades, construction, landscaping, or field services businesses.
• Experience collaborating directly with accountants or external bookkeepers to bridge operations and finance.
• Comfort working in a fast-paced, owner-led business environment with evolving priorities.

Why Join This Team

• 100% remote flexibility from anywhere
• Part-time schedule (20 hrs/week) with a clear path to transition into a full-time role as the company scales
• High-visibility impact directly supporting the business owner's commercial growth strategy
• Long-term stability within an expanding, trade-focused enterprise

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.