Job Overview

Our client is looking for a bookkeeper to manage accounts payable and payroll for a team of about 50 staff. The client runs their finance function with AI assistants that handle invoice checks, reconciliations, and reporting, and requires a detail-oriented professional to verify that work, catch errors, and help improve processes over time. 

Client Overview

The client is a growing Australian services business operating across several states, leveraging AI-assisted finance workflows to maintain streamlined operational reporting and reconciliations.

Schedule

Monday - Friday, 9:30 AM - 5:30 PM Sydney time AEST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

Accounts Payable

• Receive, enter, and code all supplier and contractor bills in Xero
• Check every charge before approval, matching recurring supplier invoices against internal records each month
• Check weekly contractor invoices against job records and flag any differences before payment
• Prepare weekly payment batches and remittance advice for approval
• Follow supplier queries and disputes through to resolution, keeping a clear record of each
• Reconcile payables-related bank transactions in Xero every day

Payroll and Compliance

• Run payroll in Xero for about 10 full-time and 40 part-time employees, including superannuation, leave, and onboarding
• Pay superannuation on each payday under the Payday Super rules
• Prepare PAYG withholding, STP, BAS/GST, and state payroll tax information

Reporting and Support

• Prepare a weekly cash budget and a month-end payables and payroll summary for the owner
• Help the accounts receivable team member with reconciliations, credits, and refunds when needed

AI and Process

• Use the company's AI assistants to automate recurring tasks such as invoice checks, reconciliations, and trackers
• Review AI outputs, catch mistakes, and improve processes over time
• Maintain short written procedures for every recurring task

Requirements

• 3+ years of bookkeeping experience for Australian businesses, with a strong focus on accounts payable
• Hands-on Xero experience with bills, payment batches, bank reconciliations, and repeating invoices
• Experience running Xero Payroll pay runs for a mix of full-time and part-time staff
• Working knowledge of Australian payroll and tax rules: the 12% Super Guarantee, Payday Super, PAYG withholding, GST and BAS, STP Phase 2, Fair Work awards and leave, contractor vs. employee rules, and state payroll tax
• Active alignment with ATO changes and updates
• Experience paying contractors and verifying invoices against job records prior to processing
• Hands-on experience using AI tools (e.g., ChatGPT, Claude, Copilot, or Xero's AI features) with a process to verify outputs
• Proficiency with Google Sheets, shared inboxes, and team messaging applications
• Strong detail orientation around reconciliations and invoice verification
• Strong problem-solving skills, proactive communication, and follow-through on open queries
• Clear written English and reliable availability during Sydney business hours

Qualifications

• Experience in logistics or field-service businesses
• Experience using a CRM alongside Xero
• Experience building simple automations, prompts, or AI-assisted trackers in Google Sheets or similar platforms
• Xero Advisor or Xero Payroll certification

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.