Role Overview:

We are looking for an experienced, highly organised Remote Personal Assistant with 3–5 years' experience to support a busy family with personal, household and home build administration. The role is fully remote, and all communication with the family and third parties is by email; no phone calls are required.

Schedule:

• Monday to Friday, 9:00 am to 1:00 pm (Australian Eastern Time, 20 hours per week)

Key Responsibilities:

Tasks will include, but are not limited to:

• Maintain and update the family's contact directory, including schools, doctors, service providers and other important contacts.
• Manage family calendars, appointments, meetings and schedules, including rescheduling when needed.
• Coordinate the children's timetables, school activities, extracurricular activities, and family commitments.
• Manage daily personal and household tasks, schedule reminders and follow up on outstanding items.
• Arrange holidays, travel bookings, appointments and other family activities.
• Conduct extensive online research and comparative analysis of products, services, suppliers and travel options, and provide recommendations.
• Proactively suggest ways to improve household organisation and manage day-to-day home affairs.
• Assist with administration of the ongoing home build, including invoice tracking, expense monitoring, contractor coordination and follow-ups.
• Correspond by email with schools, doctors, suppliers, contractors and other relevant parties.
• Action tasks received as written notes or voice notes, and provide regular email updates on completed and pending tasks.

Requirements: & Qualifications:

Essential:

• 3–5 years' experience as an Executive Assistant, Personal Assistant or in a similar administrative support role.
• Highly computer literate, with proficiency in Microsoft Office, Google Workspace, calendar management and task management tools.
• Experience managing complex calendars, appointments and multiple competing priorities.
• Strong organisational, time management, research and problem-solving skills.
• Excellent written English, with clear, professional and prompt email communication.
• Ability to work independently, anticipate needs, take initiative and provide practical solutions.
• Trustworthy, discreet, detail-oriented, and adaptable, and comfortable handling confidential family matters.

Highly Desirable:

• Experience supporting executives or individuals with ADHD.
• Previous experience in household management or personal assistance.
• Experience in home construction administration, or expense and invoice tracking.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the Apply Now button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.