Job Overview:

Are you an experienced Executive Assistant who thrives in a fast-paced commercial real estate environment?

Our growing asset management firm is seeking a proactive Executive Assistant to provide dedicated, high-level support to one of our Managing Partners. In this pivotal role, you will keep executive communications seamless, drive administrative projects, and coordinate cross-functional property teams and vendors. We are looking for someone with demonstrated experience supporting senior leadership alongside strong hands-on project management skills. To succeed, you should be proficient in Google Workspace, comfortable navigating ClickUp and Slack, and adept at leveraging AI tools safely to boost productivity. If you excel at dependable follow-through and keeping key initiatives moving forward, we would love to connect with you!

Schedule:

Monday to Friday: 8:00 AM – 5:00 PM, with a 1-hour unpaid lunch break (8 working hours per day).

Saturday: 10:00 AM – 12:00 PM (2 hours) | Total: 42 working hours per week. 

Responsibilities:

• Manage the assigned managing partner’s calendar and scheduling, resolve conflicts, and coordinate meetings with executives, vendors, tenants, and community contacts. Prepare agendas and ensure participants have the right documents.
• Monitor designated inboxes, organize correspondence, draft replies for review, and flag time-sensitive requests. Track commitments and follow through until the next step is clear.
• Coordinate with other executive assistants, operations staff, and team members on coverage, executive requests, and handoffs. Maintain a shared view of priorities and make sure each request has an owner.
• Capture meeting decisions and action items, keep records current in ClickUp and shared files, and coordinate project follow-ups with the Operations and Project Manager.
• Arrange travel and meeting logistics when needed, organize documents and receipts, and coordinate routine administrative requests within agreed authority.
• Participate in weekend team preparation for the coming week. Prepare partner briefings, agendas, and calendar reviews, and confirm priorities and follow-ups with the operations team. Maintain clear handoffs for scheduling changes and urgent communications.

Requirements:

• Demonstrated executive assistant experience supporting a senior leader or managing partner, with strong calendar management and dependable follow-through.
• Experience in commercial real estate and hands-on project management, including planning administrative or operational projects, tracking milestones, and coordinating property teams or vendors.
• Excellent written and spoken English, professional judgment, discretion, and the ability to prioritize competing requests without losing details.
• Proficiency in Google Workspace and comfort with ClickUp and Slack. Ability to use AI tools for drafts and summaries while checking accuracy and protecting confidential information.
• Experience coordinating across a distributed team; reliable internet, a professional remote workspace, and availability for the agreed weekday and weekend coverage.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.