Job Overview

We are seeking a detail-oriented Bookkeeper with hands-on experience using Xero and Dext to support Australian trade and construction businesses. You will manage invoice and receipt processing, expense coding, bank reconciliations, client records, and bookkeeping automation across multiple client accounts.

The ideal candidate is organized, proactive, and capable of working independently while following client-specific procedures, maintaining accurate time records, and providing clear daily updates.

Schedule

• Flexible, subject to agreed availability and deadlines; Dubbo, NSW; 20 hours per week

Key Responsibilities

• Process receipts and supplier invoices in Dext, ensuring accurate expense coding based on each client's chart of accounts and bookkeeping guidelines.
• Verify financial documents, identify discrepancies or missing information, and request clarification when needed.
• Perform bank reconciliations in Xero and investigate transaction discrepancies.
• Maintain accurate supplier and client contact records, correcting duplicate or outdated information.
• Set up and maintain Dext automation rules to improve document processing and transaction coding accuracy.
• Provide basic administrative support, including updating records, completing forms, and organizing digital documents.
• Track time accurately for each client and task to support billing requirements.
• Manage assignments in Trello, update task progress, and submit daily recaps covering completed work, pending tasks, and issues requiring attention.
• Communicate proactively about workload, availability, delays, and unresolved bookkeeping issues.
• Maintain confidentiality when handling client financial information.

Requirements

• Practical bookkeeping experience using Xero and Dext.
• Experience supporting Australian clients, preferably in the trade, construction, or related industries.
• Strong knowledge of expense coding, invoice and receipt processing, bank reconciliations, and chart of accounts.
• Experience following client-specific bookkeeping procedures and managing multiple client accounts.
• Familiarity with Dext automation rules and receipt-processing workflows.
• Experience using Trello or similar task management tools.
• Strong attention to detail, organizational skills, and time management.
• Ability to work independently, prioritize tasks, and meet deadlines with minimal supervision.
• Clear written and verbal communication skills, including providing daily updates and reporting discrepancies.
• Dependability, accountability, and accurate time-tracking practices.

Working Expectations

• Work approximately 20 hours per week on a flexible schedule, subject to agreed availability and deadlines.
• Follow client-specific procedures and coding guidelines provided during onboarding.
• Keep Xero records accurate and up to date while processing documents efficiently through Dext.
• Maintain complete time logs for each client and task.
• Use Trello for task tracking, progress updates, and end-of-day reporting.
• Raise discrepancies, missing information, and potential delays promptly.
• Handle all financial and business information with discretion.

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.