Job Overview

Our client is seeking a highly organized and detail-oriented Bilingual Healthcare Recruitment and Onboarding Coordinator to manage the recruitment, credentialing, and onboarding of Licensed Behavior Analysts (LBAs). This role oversees the hiring process from candidate sourcing and screening through interview coordination, offer management, credential verification, and final clearance for case assignment. The ideal candidate has experience in recruitment, HR coordination, healthcare administration, or credentialing, with strong follow-up skills and the ability to manage multiple candidates across different hiring stages while maintaining accurate records and meeting deadlines.

Schedule

• Monday - Friday, 9:00 AM - 5:30 PM EST (40 hours per week)

Responsibilities

• Sourcing & Screening: Source qualified Licensed Behavior Analyst candidates through Indeed, ZipRecruiter, and other approved recruitment channels; review resumes and screen candidates against role requirements.
• Credential Verification: Verify BCBA certification, New York LBA licensure, National Provider Identifier (NPI), and Medicaid status, as applicable.
• Pipeline & ATS Management: Maintain accurate candidate profiles, recruitment stages, and credentialing notes in the applicant tracking system (ATS) or Zoho.
• Interview & Offer Coordination: Coordinate interviews, communicate with candidates and hiring managers, maintain complete interview records, communicate work arrangements and compensation, and coordinate offer letters and signed employment documentation.
• Credentialing & Compliance: Initiate and track the appropriate credentialing process for each candidate, provide documentation checklists, track Medicaid enrollment/ETIN/group affiliation, follow up with external agencies (including eMedNY), and coordinate required checks (E-Verify, SEL, OIG).
• Cross-Departmental Onboarding: Coordinate onboarding activities with HR, Clinical, LBA Coordination, Training, IT, and Finance/Payroll teams; collect employment and compliance documentation; track training completion and account setups; and verify full clearance before case assignment.
• Reporting & Issue Resolution: Prepare weekly recruitment and onboarding reports, maintain an up-to-date candidate pipeline, identify credentialing bottlenecks, escalate issues to stakeholders, and maintain strict confidentiality.

Requirements

• Organization & Detail: Strong organizational, time management, and follow-up skills, with high attention to detail when reviewing credentials and compliance documentation.
• Multi-tasking & Tech Proficiency: Ability to manage multiple candidates and deadlines simultaneously; proficiency in applicant tracking systems, Zoho, Microsoft Office, and related administrative tools.
• Collaboration & Discretion: Ability to coordinate effectively across departments and external agencies, with strong problem-solving skills and responsible handling of confidential information.

Qualifications

• Previous experience in recruitment, talent acquisition, HR coordination, healthcare administration, credentialing, or a related field preferred.
• Experience recruiting healthcare professionals or managing provider credentialing is an advantage.
• Familiarity with ADP or other HR and payroll systems is a plus.

Language Requirements

• Professional fluency in English.
• Professional fluency in Mandarin.
• Ability to communicate clearly with candidates, internal teams, and external stakeholders in the required languages.

Performance Expectations

• Maintain a consistent pipeline of qualified LBA candidates based on approved hiring needs.
• Contact candidates and complete initial screening within established timelines.
• Verify required credentials before advancing candidates through the hiring process.
• Coordinate interviews and offers efficiently.
• Initiate credentialing promptly after offer acceptance.
• Maintain accurate and up-to-date ATS/Zoho records.
• Ensure all active credentialing cases have a documented next step and follow-up date.
• Coordinate complete onboarding and compliance checks before case assignment.
• Track time to clearance and address delays proactively.
• Submit accurate weekly recruitment and onboarding reports and meet established KPIs.

Ideal Candidate The ideal candidate is proactive, dependable, and highly organized, with the ability to manage the full recruitment lifecycle while coordinating complex credentialing and onboarding requirements. They are comfortable communicating with candidates, maintaining accurate records, following up on outstanding documentation, and working closely with HR, Clinical, and Operations teams to ensure qualified professionals are ready for case assignment.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage f or eligible locations 

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.