Job Overview

Our client is looking for an operational right hand to the CEO of a forward-thinking AI consulting firm, playing a critical role in keeping leadership focused and effective. You will own the CEO's calendar and inbox end-to-end, act as a key communication bridge across executives and external stakeholders, and build the administrative foundations that enable a growing firm to run without friction. This is a full-time, fully remote role with a clear path to expanded responsibility — including potential support of the Chief AI Officer — as the company scales.

Client Overview

This is a fast-growing professional services and AI consulting firm operating at the intersection of technology and strategic advisory. The business works with a sophisticated client base that includes private equity firms, and its leadership team is expanding rapidly to meet growing demand. With a lean, high-performing team, the company is building out the administrative infrastructure needed to scale effectively.

Schedule Monday - Friday, 9:00 AM - 5:00 PM EST (or 8:00 AM - 4:00 PM EST), with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage and coordinate the CEO's calendar, ensuring efficient scheduling and conflict resolution
• Oversee inbox management, triaging emails and drafting responses on behalf of leadership
• Facilitate email coordination and scheduling with other executives and external stakeholders
• Provide comprehensive administrative support to ensure smooth daily operations
• Maintain organized records of meetings, action items, and follow-ups

Requirements

• Proven experience supporting C-level executives in a fast-paced environment
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage competing priorities
• High level of attention to detail and discretion with confidential information
• Ability to work independently and proactively anticipate executive needs

Qualifications

• Experience in a consulting, professional services, or financial services environment (preferred)
• Experience working in a startup or scaling firm where processes were still being built (preferred)
• Comfortable coordinating across multiple senior stakeholders simultaneously (preferred)

Why Join This Team

• Fully remote role — work from anywhere while supporting a high-impact leadership team
• Full-time, stable engagement with a clear path to expanded scope and responsibility
• Direct exposure to C-suite decision-making at a fast-growing AI consulting firm
• Opportunity to build and own administrative processes from the ground up, not just follow existing ones
• Work at the intersection of AI, technology strategy, and high-level client advisory — a genuinely future-facing environment
• Grow alongside the company — with the potential to expand your remit to support additional executives as the team scales

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.