Job Overview

Our client is looking for a Bookkeeper (QuickBooks Online) to take ownership of the financial foundations for two growing food businesses, creating clean systems where chaos currently exists. This is your chance to build sustainable bookkeeping processes from the ground up, working directly with a motivated owner who values organization and clarity. You'll transform scattered receipts and data into actionable weekly insights that fuel smart scaling decisions, all while working remotely with full autonomy over your processes.

Client Overview

Our client is a thriving ice cream and dessert company with two locations in the New York area that opened in 2022. They craft small-batch, handmade ice cream rooted in nostalgia and unique flavor experiences, alongside cookies, banana pudding, and seasonal offerings. The business is rapidly scaling with plans for a third location and expanded production capacity.

Schedule: Monday - Friday, flexible during client business hours EST

Responsibilities

• Maintain accurate and up-to-date records in QuickBooks Online for two separate business entities
• Process and categorize receipts, invoices, and expenses across multiple vendor accounts including Amazon, Webstaurant Store, and Jetro
• Differentiate and allocate costs between food supplies, packaging materials, and operational expenses
• Track and reconcile labor costs for employees not processed through ADP payroll
• Prepare weekly cost analysis reports and financial summaries for ownership review
• Collaborate with external accountant to ensure monthly books are closed accurately and on time
• Develop and implement sustainable systems for ongoing inventory tracking and cost benchmarking
• Create financial tools and dashboards that provide at-a-glance visibility into business performance
• Support budget creation and financial planning for third location expansion
• Identify discrepancies and recommend process improvements to strengthen financial controls

Requirements

• Proven experience with QuickBooks Online for multi-entity bookkeeping
• Strong ability to categorize expenses and create detailed cost analysis reports
• Experience reconciling accounts and preparing books for accountant review
• Comfortable working with receipts, invoices, and vendor statements from multiple sources
• Ability to create Excel spreadsheets and financial tracking tools
• Self-directed work style with ability to build systems independently
• Excellent communication skills for collaborating with business owner and accountant
• Experience in food service, restaurant, or retail bookkeeping

Nice-to-Have Requirements

• Bonus if you have experience with inventory management systems
• It helps if you've worked with businesses preparing for expansion or scaling
• Bonus if you're familiar with labor cost tracking outside traditional payroll systems
• It helps if you have experience creating custom financial dashboards or reporting tools

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Work remotely with complete schedule flexibility
• Build financial systems from scratch with full creative ownership
• Support two distinct businesses within one role for diverse experience
• Partner directly with an engaged owner who values your expertise
• Be part of a rapidly growing business with expansion plans already underway
• Long-term opportunity to grow alongside the business as it scales

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities:

When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.