Overview
Our client is looking for a highly organized and proactive Office Admin Assistant to provide vital administrative support across three business divisions within the plumbing, heating, HVAC, and mechanical services industry. In this role, you will play a key part in maintaining accurate records, preparing and formatting essential business documents, and facilitating seamless cross-departmental communication. If you excel at multitasking, possess exceptional attention to detail, and thrive in a fast-paced environment, this is an outstanding opportunity to make a direct impact on operational efficiency.

Schedule
Monday – Friday, Flexible Schedule, with touchpoints British Columbia Time (Pacific Time)

Responsibilities

• Prepare, edit, and enhance business documents, including letterheads, templates, estimates, and other administrative materials.
• Input and update critical information in estimates, quotations, and business-related documents, ensuring accuracy and consistency.
• Provide day-to-day administrative and clerical support to the in-office team across three business divisions.
• Organize, maintain, and update digital and physical filing systems to ensure accurate recordkeeping and easy access to information.
• Coordinate communication between departments and business divisions to support efficient daily operations.
• Assist with document formatting, data entry, record management, and general office administration.
• Ensure all business documents are professionally presented, properly formatted, and aligned with company standards.
• Track and organize administrative paperwork, ensuring important information is accurately documented and maintained.
• Support team members with various administrative requests and assist with managing multiple priorities.
• Identify opportunities to improve administrative processes, document organization, and overall operational efficiency.

Requirements

• Previous experience in office administration, administrative assistance, or a similar support role.
• Strong proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Experience preparing, formatting, and editing professional business documents, templates, and spreadsheets.
• Excellent written and verbal English communication skills.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple tasks and priorities while meeting deadlines.
• Experience with data entry, digital file management, and maintaining organized records.
• Ability to work independently while collaborating effectively with multiple departments.
• Strong problem-solving skills and a proactive approach to administrative support.
• Reliable internet connection and ability to work during the required Pacific Time schedule.

Nice To Have

• Previous administrative experience in the plumbing, HVAC, construction, mechanical services, or related trades industries.
• Experience preparing or updating service estimates, quotations, and other operational documents.
• Familiarity with document management systems, CRM platforms, or project management tools.
• Experience providing administrative support across multiple departments or business entities.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note
Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities
When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.