Job Overview

You'll keep stock moving from supplier to shelf. You'll get supplier invoices into Lightspeed quickly and accurately so every store can receive its orders the moment they arrive. Reports to: Admin

Our client is looking for someone who is detail-oriented and keen on Pop Culture to ensure invoices are entered with accuracy so that the team can keep moving. If you encounter a roadblock, you will work with the team to find a solution. You may not be familiar with Lightspeed, but you will be quick at data entry and familiar with Excel or similar programs.

Schedule: Monday - Friday, 11:00 AM - 3:00 PM NZST (20 work hours per week)

Responsibilities

• Load supplier invoices from NZ and overseas into Lightspeed as stock orders, ready for stores to receive
• Match invoices to purchase orders, checking quantities, SKUs, and costs
• Handle invoices in foreign currencies and from different supplier formats
• Notify Product Coordinator of any products not in the system so that they can create them for you to quickly keep moving
• Flag mismatches (short-ships, wrong items, price differences) to the Product Managers
• Keep supplier invoices filed so they're easy to find later

Requirements

• Previous experience in data entry, administration, inventory support, accounts administration, or a similar role
• Comfortable processing and entering information from supplier invoices, purchase orders, and other documents
• Proficient in Microsoft Excel, Google Sheets, or similar spreadsheet programs
• Able to accurately check and compare SKUs, quantities, product details, prices, and invoice information
• Comfortable working with different invoice formats and handling basic foreign currency information
• Able to identify discrepancies such as incorrect quantities, missing products, pricing differences, or short shipments and flag them appropriately
• Able to learn new software and systems quickly; Lightspeed experience is an advantage but not required
• Interest in pop culture, retail, collectibles, or similar products is highly desirable

Nice to Have

• Previous experience with Lightspeed Retail or another POS/inventory management system
• Experience working with stock, inventory, purchasing, or supplier invoices
• Experience in retail, wholesale, e-commerce, or distribution
• Experience processing invoices from NZ or international suppliers
• Familiarity with purchase orders, SKUs, product catalogues, and stock receiving
• Experience working with foreign currencies

Ideal Candidate

The ideal candidate is a reliable and detail-oriented data entry professional who takes pride in getting the numbers right. They don't need to know Lightspeed from day one, but they should be comfortable learning new systems quickly and confident working with Excel or similar tools. They're someone who will notice when something doesn't look right, investigate where appropriate, and communicate with the team rather than simply entering incorrect information and moving on. They should also be comfortable with repetitive work and understand that accuracy is more important than rushing through the task. A capable junior candidate with good Excel skills, strong attention to detail, and some invoice/data-entry experience could be a very good fit.

Independent Contractor Perks

• Permanent work from home

• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.