Job Overview

We are seeking a highly organized  C-Suite Support Executive Assistant – Operations & Bookkeeping  to support two executives with communication, calendar management, financial administration, task coordination, meeting support, and general operations.

Schedule

• Monday–Friday, 9:00 AM–1:00 PM Central Time | 20 hours/week

Responsibilities

Email & Communication

• Manage and triage executive inboxes, responding or escalating as needed.
• Draft, proofread, and manage internal and external communications.

Financial & Operations

• Handle light bookkeeping, including expenses, invoices, receipts, financial records, and KPI tracking
• Maintain documentation and support workflow improvements.

Calendar & Task Management

• Manage complex calendars, meetings, appointments, deadlines, and travel for two executives.
• Resolve scheduling conflicts, track priorities and deadlines, and follow up on outstanding tasks.

Data & Systems

• Maintain accurate information across databases, project management tools, and other systems.
• Prepare reports and summaries as needed.

Meeting & Administrative Support

• Prepare agendas, materials, and presentations; coordinate meeting logistics.
• Attend meetings, take accurate notes, and track action items and follow-ups.
• Handle general administrative tasks while maintaining confidentiality and sound judgment.

Requirements

• 2–3 years of experience supporting C-suite executives, business owners, or multiple executives in a fast-paced environment.
• Proven experience managing complex calendars, competing priorities, and overlapping schedules.
• Advanced proficiency in Google Workspace or Microsoft 365.
• Experience with expenses, invoices, receipts, and basic financial/KPI reporting using tools such as QuickBooks, Xero, or Excel.
• Familiarity with Notion, Asana, Trello, CRM databases, or similar systems.

Core Competencies

• Excellent written and verbal English communication.
• Strong prioritization and proactive problem-solving skills.
• Exceptional attention to detail and data accuracy.
• High level of discretion and confidentiality when handling sensitive information.

Independent Contractor Perks

• Permanent Work from home
• Immediate Hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.