Overview:

Our client is seeking a proactive, detail-oriented Senior Accounts Payable Specialist (NetSuite | Coupa | Navan) to join its finance team on a temporary, full-time basis. This role is best suited for a professional who can take ownership of a high-volume workflow with minimal supervision, communicate clearly across stakeholders, and keep work moving without needing repeated follow-up. The ideal candidate is not only accurate in processing invoices, but also highly responsive, organized, and comfortable driving follow-up across vendors, procurement, IT, and internal stakeholders. Experience with NetSuite is strongly preferred. Experience with Coupa, Navan, or similar systems is an advantage.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time (5 days a week)

Responsibilities:

Accounts Payable Ownership

• Own day-to-day accounts payable operations from intake through resolution with a high level of accuracy, urgency, and accountability
• Review, validate, code, and process supplier invoices and related documentation in line with company policies and approval controls
• Manage assigned AP ticket queues and help maintain ticket volumes within agreed operational targets
• Track invoices through the approval process and proactively follow up on missing purchase orders, approvals, supporting documents, and payment setup requirements
• Follow through on open items independently rather than waiting for reminders or direction
• Maintain complete and organized records of vendors, invoices, approvals, payments, and supporting documentation
• Review vendor statements, identify discrepancies, and investigate missing documentation, duplicate invoices, unmatched transactions, or delayed approvals
• Respond to vendor and internal stakeholder queries promptly, professionally, and clearly
• Escalate blockers, aging items, unusual transactions, system access issues, and process risks early and to the appropriate stakeholders

Expense reimbursements and related processing

• Prepare and post weekly cash journal entries for reimbursed expense activity, including Navan-related transactions or equivalent expense workflows
• Follow up with stakeholders for missing bank details, receipts, cost centers, and other required reimbursement documentation
• Ensure reimbursement-related entries and records are complete, timely, and audit-ready

Systems, controls, and workflow management

• Use NetSuite confidently to record, review, update, and report on accounts payable transactions
• Use Coupa, Navan, or similar procurement and expense tools where applicable
• Apply practical knowledge of US GAAP to daily accounts payable processing and documentation standards
• Follow established finance procedures, internal controls, approval paths, and recordkeeping requirements
• Take initiative in resolving access, workflow, or process issues by coordinating with IT, procurement, finance, or other relevant teams
• Keep calendars, meetings, and task commitments organized and up to date as part of dependable day-to-day execution

Communication and Cross-Functional Coordination

• Communicate clearly and proactively in Slack, email, meetings, and shared AP channels
• Ask clarifying questions early when requirements, workflows, or exceptions are unclear
• Participate consistently in required meetings and come prepared with updates, blockers, and next steps
• Engage appropriately in shared team conversations, especially when questions or issues fall within assigned responsibilities
• Work effectively across finance, procurement, operations, vendors, and other internal stakeholders to keep transactions moving

Reporting and Continuous Improvement

• Prepare routine AP status updates and reports as requested
• Provide accurate information for reconciliations, period-end activities, and finance reviews
• Monitor aging items, open tickets, and recurring bottlenecks, and surface risks before they impact service levels
• Identify process gaps and suggest practical improvements that increase accuracy, turnaround time, visibility, and accountability

Requirements:

• Demonstrated hands-on experience in accounts payable or a closely related accounting function
• Strong working knowledge of invoice processing, vendor follow-up, approvals coordination, and issue resolution
• Practical knowledge of US GAAP as it applies to accounts payable activities
• Strong written and spoken English communication skills
• Proven ability to manage recurring volume, prioritize effectively, and move work forward without close supervision
• Strong attention to detail and commitment to accuracy, completeness, and timeliness
• Ability to communicate proactively, raise issues early, and follow through on unresolved items
• Comfort working independently in a remote environment while maintaining reliable communication with a US-based or distributed team
• Professional judgment in handling confidential financial, supplier, and employee information
• Availability to begin as soon as possible, subject to any existing notice period

Preferred Qualifications:

• Proficiency in using NetSuite in an accounts payable or finance operations environment
• Familiarity with using Coupa, Navan, or similar procurement, expense, or invoice-management tools
• Background in working with ticket-based finance workflows or shared service environments
• Exposure to supporting a US-based finance team or working aligned to US business hours
• Background in handling a temporary coverage assignment, transition role, or high-priority vacancy
• Familiarity with working in a remote or distributed team with strong accountability expectations

Competencies for Success:

• Ownership: Takes responsibility for assigned workstreams, tickets, follow-ups, and issues through to completion
• Proactivity: Moves work forward independently, follows up without prompting, and raises blockers early
• Communication: Communicates clearly, responds on time, and participates actively in team channels and meetings
• Judgment: Knows when to resolve independently and when to escalate
• Organization: Keeps queues, records, approvals, calendars, and priorities structured and visible
• Critical Thinking: Investigates issues thoughtfully and connects incomplete information to practical next steps
• Adaptability: Learns new systems, workflows, and expectations quickly
• Reliability: Maintains dependable attendance, meeting participation, and consistent execution during the required shift
• Confidentiality: Handles financial, supplier, employee, and business information with appropriate care

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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