Job Overview:

Are you an exceptionally organized administrative professional with experience navigating Australian business environments and commercial stakeholders?

We are looking for a Project Coordinator & Administrative Assistant (AU Market) to serve as the key operational support for a family-owned business sale in Australia. In this high-impact role, you will keep complex workflows moving seamlessly by managing administrative tasks, project deadlines, and structured communication between external parties, solicitors, vendors, and internal management. If you possess proven project management skills, impeccable attention to detail, and familiarity with AU business terminology, we want to hear from you! 

Schedule:

Part-Time (20 work hours per week), flexible hours structured to overlap directly with Australian Business Hours (AEST / AEDT)

Responsibilities:

• Administrative Right-Hand Support: Act as the central point of contact for daily operational administrative tasks, drafting correspondence, and managing project schedules.
• Stakeholder & Information Coordination: Collate, structure, and streamline information flows between key stakeholders, including accountants, strata management, real estate agents, and solicitors.
• Document Management: Facilitate secure documentation flow between family members, advisors, legal entities, and prospective buyers.
• Buyer Communication: Draft professional emails, screen inquiries, and respond efficiently to potential business buyers.
• Task & Checklist Tracking: Organize and rigorously track action items, regulatory compliance steps, and transaction checklists related to the business sale process in Australia.
• Workflow Optimization: Maintain day-to-day momentum across time zones, ensuring project deliverables remain on schedule while Australian stakeholders are offline.

Requirements:

• Advanced proficiency with Office 365, Microsoft Teams, Outlook, Excel, and PowerPoint.
• Proven track record in project coordination, executive administration, or high-level project management support.
• Exceptional verbal and written English communication skills suitable for managing sensitive buyer and legal correspondence.
• High degree of autonomy, extreme attention to detail, strong time-management skills, and a proactive approach to problem-solving.
• Dependable, honest, discrete, and comfortable handling confidential family and business financial details.

Qualifications:

• Prior experience working with Australian business environments, Australian terminology, or local commercial stakeholders is highly preferred.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.