Overview:

Our client is looking for a versatile Sales & Marketing Operations Assistant to support lead generation, sales follow-ups, daily operations, and executive tasks across multiple brands. In this role, you will also handle Canva-based graphics, content scheduling, social media engagement, and partnership or photoshoot coordination. They need someone who is highly organized, responsive, experienced in sales and marketing support, and confident communicating in English across multiple channels.

Schedule: Monday to Friday, 7:00 AM - 4:00 PM Hawaii Standard Time | With a 1-hour unpaid break (40 hours per week)

Responsibilities

• Sales Support & Outreach: Assist with lead generation, track sales pipelines, and conduct follow-ups with potential clients or partners to drive revenue across the portfolio
• Executive & Administrative Support: Provide daily administrative and project support under the marketing lead; assist with calendar management, task tracking, and maintaining organized digital files
• Daily Organization: Keep sales and marketing projects on schedule, track deliverables, and ensure clear communication flows smoothly across the team via phone and WhatsApp
• Creative Design & Formatting: Create simple graphics for promotional campaigns, giveaways, and social media posts using Canva; format professional sales presentations and basic marketing templates
• Content Management: Assist the marketing lead with maintaining content calendars and executing scheduled posts across multiple business accounts
• Engagement & Routine Operations: Handle community engagement (responding to DMs, comments, and inquiries) and monitor automated response systems to capture incoming leads
• Production & Partnership Logistics: Assist with organizing logistics for photoshoots, such as managing shot lists and tracking influencer or brand partnership outreach efforts

Must-Have Requirements:

• Strong English Proficiency (Crucial): Must possess strong spoken and written English. You will be communicating directly with the team, engaging with clients, and representing the brand across multiple channels
• Sales & Marketing Experience: A proven track record in sales and marketing roles, with a strong understanding of how to nurture leads and support promotional campaigns
• Full-Time Availability: Must be available for full-time hours, with high responsiveness and readiness to handle urgent, same-day support tasks
• Proven Assistant Experience: Strong background in administrative or virtual assistant work with a knack for keeping schedules and teams organized
• Organizational Excellence: Exceptional time management skills and the ability to juggle routine tasks across multiple brands without letting details slip
• Basic Graphic Design: Proficiency in Canva and PowerPoint with a portfolio demonstrating clean, simple, and effective visual designs

Nice-to-Have Requirements:

• Familiarity with standard social media scheduling platforms and CRM tools
• Experience using task management tools such as Asana, Trello, ClickUp, etc., to maintain organization
• Prior experience supporting a sales manager, marketing manager, or creative team

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.