Client Overview

Our client is a touring artist and entertainment entrepreneur based in Los Angeles who manages multiple revenue streams including live performances, music production, and a production company offering sound and lighting services for events. As demand continues to grow with more touring scheduled for next year, they need support with back-office operations to stay focused on creative work that drives revenue.

Job Description

You will become the operational backbone for a busy entertainment professional, managing everything from calendar coordination and email responses to organizing music charts and scheduling technicians. This role gives you direct impact on a growing entertainment business where your organizational skills and proactive thinking will free up creative time and help scale operations. You'll work with Google Drive libraries, coordinate with musicians and technicians, handle client quote requests, and maintain systems that keep multiple business lines running smoothly.

Schedule: Mon-Fri 4 hours daily (flexible between 9am-9pm) Pacific Time Client Timezone: Pacific Time (Los Angeles)

Responsibilities

• Manage and update calendars including studio time, engineer bookings, and musician scheduling

• Respond to client emails and send out service quotes using existing templates

• Organize and maintain Google Drive vault of music charts and technical documentation

• Schedule technicians for sound and lighting services at client events

• Update and manage call lists for musicians and technicians

• Handle quote submissions for production company services

• Maintain organized file systems and update music charts as needed

• Proactively identify workflow improvements and call out inconsistencies

• Coordinate communications between the client and vendors/collaborators

• Manage backlog organization projects to streamline business operations

Must-Have Requirements

• Highly organized with strong attention to detail Proactive mindset with ability to identify process improvements without constant direction

• Proficient with Google Suite applications including Drive, Calendar, and Gmail Excellent written communication skills

• Experience with administrative support, email management, and calendar coordination

• Comfortable working independently with minimal supervision

• Strong time management skills

• Reliable internet connection and home office setup

• Nice-to-Have Requirements

• Bonus if you have experience with AI tools like ChatGPT

• It helps if you have worked in entertainment, music, or live events industries

• Bonus if you have experience coordinating with vendors or contractors

• It helps if you have managed Google Drive libraries or documentation systems

Why Join This Team

• Remote position with flexible 4-hour daily schedule between 9am-9pm Pacific

• Grow with the business as touring schedule expands and hours increase

• Work directly with the business owner with clear communication and expectations

• Gain experience in the entertainment industry across music production and live events

• Long-term opportunity with consistent work and stable income Competitive pay above market rates to retain top talent

Apply now. Start helping.