Overview:

Our client is seeking a proactive, highly composed CEO Executive Assistant – Operations & Strategy to function as a strategic partner to the CEO rather than a traditional task-taker. In this high-visibility role, you will take end-to-end ownership of executive priorities, calendar orchestration, inbox gatekeeping, and critical project follow-through. You will anticipate leadership needs, research solutions independently, filter incoming demands, and maintain closed-loop accountability across all delegated initiatives, freeing the CEO to focus on core growth and vision.

Schedule: Monday to Friday | 9:00 AM - 6:00 PM PST | With a 1-hour unpaid daily break (40 hours per week)

Responsibilities:

Executive Partnership & Priority Management

• Function as an authoritative gatekeeper and partner, filtering incoming requests, correspondence, and operational noise to protect the CEO's focus
• Manage complex executive calendars, meeting schedules, travel logistics, and preparation materials across competing time sensitive priorities
• Take full ownership of outcomes—researching complex issues, evaluating options, and presenting actionable recommendations rather than just reporting problems
• Exercise exceptional judgment in handling confidential information, executive decision-making, and high-level stakeholder communications

Loop Management & Cross-Functional Execution

• Maintain rigorous follow-through and loop-management systems to ensure all open action items, delegated tasks, and strategic projects reach completion
• Prepare comprehensive meeting briefs, transcribe key takeaways, assign clear task ownership, and monitor multi-departmental deliverables
• Communicate professionally and firmly across departments, holding boundaries on executive priorities while fostering solution-oriented collaboration
• Receive direct feedback constructively, adapting swiftly to high-pressure demands within a fast-moving executive environment

Requirements:

• Executive Partner Mindset: Proven background as an EA/VA supporting C-suite executives, founders, or senior leaders in fast-paced remote environments
• Proactive Problem Solving: Exceptional ability to anticipate needs, move projects forward without constant direction, and present clear solutions to complex challenges
• Loop Management & Accountability: Masterful follow-through habits, ensuring no delegated item falls through the cracks
• Resilience & Professional Polish: Confident, grounded communication style capable of managing competing priorities and working effectively with high-demand leaders
• Nice-to-Have (Bonus): Prior exposure to social services, healthcare, non-profit sectors, or multi-entity leadership coordination

Technical Stack & Tools:

• Productivity Suites: Microsoft 365 (Outlook, Teams, Excel, Word), Google Workspace
• Project & Task Management: Asana, Trello, ClickUp, or Notion
• Communication & Telephony: Slack, Microsoft Teams, Zoom, Cloud Telephony

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch. We also encourage you to keep exploring our job board and apply directly to any position that excites you.