Job Overview

Our client is looking for a sophisticated, highly proactive Personal Executive Assistant to manage day-to-day administrative operations and executive workflows for the founder. In this key support role, you will oversee complex calendar management, reconcile business expenses, update digital service listings and Stripe payment portals, and handle high-touch client correspondence. 

Client Overview

Our client is an elite, high-end luxury matchmaking agency dedicated to serving high-net-worth individuals. Committed to delivering an exceptional, high-touch client experience, the firm relies on meticulous behind-the-scenes operational elegance, seamless payment processing, and flawless scheduling. 

Schedule

Monday - Friday, flexible hours within Sydney, NSW Timezone (40 work hours per week)

Responsibilities

• Manage, optimize, and maintain the founder’s master calendar, seamlessly scheduling client consultations, events, and priority deadlines.
• Draft and manage professional correspondence on behalf of the founder, using a warm, polished, and refined tone tailored for high-net-worth clientele.
• Coordinate end-to-end event logistics, ensuring calendar alignment and proactive stakeholder communication.
• Protect client confidentiality and handle sensitive personal and financial data with utmost discretion.
• Track, categorize, and reconcile routine business expenses to ensure timely vendor payments and accurate financial tracking.
• Update service catalogs, pricing spreadsheets, and integrated payment gateways (Stripe) whenever new service offerings launch.
• Identify operational bottlenecks proactively, implementing structured administrative fixes before problems escalate.
• Ensure all back-office workflows run smoothly to enable the founder to focus entirely on core matchmaking deliverables.

Requirements

• Proven background as a Personal Assistant, Executive Assistant, or Virtual Assistant, preferably within a luxury, service-oriented, or high-touch client environment.
• Exceptional written and verbal English skills with an elegant, warm, and professional communication style.
• High level of initiative with the ability to anticipate founder needs and solve administrative challenges independently.
• Meticulous attention to detail when managing expense records, updating pricing sheets, and processing Stripe payments for financial data accuracy.
• Demonstrated poise and strict confidentiality standards when handling sensitive client information.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.