Job Overview:

Our client is seeking an Administrative Assistant to serve a fast-moving, multi-business operation, keeping three distinct companies on track while the owner focuses on growth. This is a dynamic, owner-operated portfolio of three distinct businesses spanning screen printing, candle manufacturing, and trucking — all actively growing and operating concurrently. In this role, you will own the inbox, coordinate with vendors, manage day-to-day administrative tasks across all entities, and ensure nothing slips through the cracks.

Schedule: Flexible Schedule, EST (overlap windows of 6:00 AM - 10:00 PM EST preferred for communication)

Responsibilities:

• Coordinate email communications across multiple businesses and flag items requiring the owner's direct input.
• Support vendor outreach and deadline planning for the candle business operations.
• Manage day-to-day administrative tasks for the trucking business, including during its expansion phase.
• Maintain organized records and documentation across all business entities.
• Track priorities and ensure nothing falls through the cracks across three concurrent operations.

Requirements

• Experience in administrative, executive assistant, or personal assistant roles.
• Proficiency in Google Sheets, Google Drive, and Microsoft Office tools.
• Strong written and verbal communication skills with U.S. business experience.
• High level of attention to detail and ability to manage competing priorities.
• Ability to work independently with minimal supervision.

Preferred Qualifications:

• E-commerce or online retail experience — familiarity with order management or product-based business workflows.
• Experience supporting multiple stakeholders or business units simultaneously in a previous role.
• Experience in logistics, freight, or trucking administration.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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