Job Overview
Our client is looking for a proactive and detail-oriented Event Operations Specialist to join their team. In this role, you will liaise with event organizers, manage logistics, coordinate branded materials, and support various event administrative tasks in a fast-paced environment.

Schedule
Monday - Friday, 9:00 AM - 6:00 PM AEST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Liaise with event organisers to confirm and track sponsorship deliverables
• Book venues and manage catering arrangements
• Complete event portal registrations and administration
• Coordinate branded collateral for events (banners, signage, giveaways, etc.)
• Assign and manage internal attendee lists
• Prepare packing lists and manage merch ordering
• Brief internal attendees on event logistics, roles and expectations
• Contribute to post-event retros, capturing learnings and recommendations for future events
• Conduct reporting across all events (sponsored, webinars, and Smokeball owned), and sharing insights and trends back to the team
• Support other event and marketing administrative tasks as required

Requirements

• 1-2 years’ experience in events, marketing, program, or project management
• Strong organisational skills and high attention to detail across logistics-heavy admin (portals, bookings, packing lists)
• Experience with Salesforce, with the ability to complete simple actions like list creation, campaign set up, and building reports
• Experience running webinars, and familiarity with platforms such as Zoom webinars
• Comfortable coordinating across time zones with a Sydney-based manager and team
• B2B SaaS experience is a plus

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.