Overview:

Our client is a growing US-based general contracting company managing construction and renovation projects across the country. They work with a network of subcontractors and suppliers to deliver residential and commercial projects efficiently. The company leverages AI-driven workflows and modern technology to streamline operations from project intake to completion. They are looking for Construction Operations & Office Coordinator to serve as the communication hub for a fast-moving construction operation.

In this role, you will manage inbound and outbound calls with clients, subcontractors, and suppliers, source materials, coordinate with subcontractors for site assignments, schedule crew pickups, and help process vendor purchases using established supplier accounts. This role puts you at the center of daily operations, where your organization and communication skills directly impact project flow and client satisfaction.

Schedule Monday - Friday, 8:00 AM - 5:00 PM EST

Responsibilities:

• Answer incoming calls from clients, subcontractors, suppliers, and other business contacts
• Make outbound calls to source materials and coordinate subcontractors for various project sites
• Schedule crew members for material pickups and coordinate logistics with suppliers
• Call vendors to check availability and purchase materials using company supplier accounts
• Use AI tools like ChatGPT to generate project breakdowns, documents, checklists, and material calculations
• Review AI-generated pricing and material lists, then contact subcontractors to obtain competitive bids
• Vet subcontractor proposals and pass qualified candidates to leadership for final contract approval
• Maintain organized digital filing systems for project documents, photos, and pricing proposals
• Support proposal generation and distribution to partner companies for subcontracted work
• Track and update project information using Apple-integrated systems and cloud-based file sharing

Must-Have Requirements:

• Previous experience in office administration, sales support, scheduling, or executive assistant roles
• Strong verbal communication skills for professional phone interactions with clients and vendors
• Comfortable using AI tools such as ChatGPT for document creation and data processing
• Ownership of an Apple product (iPhone, iPad, or Mac) for seamless file sharing and system integration
• Ability to work independently and manage multiple tasks in a fast-paced environment
• Experience working remotely for US-based companies

Nice-to-Have Requirements:

• Prior experience in the construction or contracting industry
• Familiarity with sourcing suppliers or coordinating subcontractors
• Experience with AI-driven workflows or process automation tools
• Experience managing vendor accounts or processing purchases

Why Join This Team?

• Work remotely with full flexibility
• Join a company that uses cutting-edge AI to eliminate repetitive work and maximize output
• Receive hands-on training with AI tools and proprietary workflows tailored to the role
• Be part of a lean, efficient operation that values results over bureaucracy
• Enjoy stable, long-term employment with a growing US general contractor

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.