Position Overview

We are seeking two (2) detail-oriented and highly organized Bank Reconciliation & Accounts Payable Specialists to provide critical financial support to our expanding corporate accounting team.

This role is strategically focused on high-volume bank reconciliations, accruals, foundational Accounts Payable workflows, and data verification across a multi-entity environment. Working closely with our Senior Staff Accountants, you will play a key role in ensuring that all financial records, balance sheets, and tax documents across our 37 properties remain accurate, current, and audit-ready.

Key Responsibilities

1. High-Volume Bank & Balance Sheet Reconciliations

• Perform accurate and timely bank reconciliations for multi-property and high-volume accounts across the portfolio.
• Assist with balance sheet reconciliations to maintain overall financial integrity.
• Investigate, track, and proactively resolve discrepancies, variances, or un-reconciled items.

2. General Ledger & Month-End Support

• Assist the accounting team with calculating and posting routine monthly accruals.
• Collaborate with Senior Staff Accountants to meet tight month-end and quarterly closing deadlines.
• Help maintain organized accounting workflows so that property-level data is strictly audit-ready at all times.

3. Detail-Oriented Data Entry & Audit Support

• Execute high-volume data entry with extreme precision and a meticulous eye for detail.
• Audit and verify incoming financial records to proactively identify missing items, receipts, or critical supporting documentation from properties.

4. Accounts Payable & Tax Preparation

• Manage foundational AP-adjacent duties to ensure vendor records, invoices, and multi-property databases remain accurate and current.
• Assist the corporate accounting team in preparing, updating, and maintaining sales tax spreadsheets across various jurisdictions.

Qualifications & Requirements

Experience

• Accounts Payable Experience (Mandatory): Proven, foundational experience in Accounts Payable workflows is strictly required.
• Multi-Property Experience (Highly Preferred): Prior experience handling AP, reconciliations, or accounting for multiple properties, hotels, or corporate entities is a major advantage. Hospitality/hotel accounting experience (e.g., M3 software) is highly preferred.
• 2 to 3 years experience
• Hotel experience is a plus!

Technical Skills

• Accounting Software: Strong proficiency in corporate accounting systems (direct experience with M3 accounting software is a significant plus).
• Advanced Excel Skills: High proficiency in Excel (spreadsheet creation, formulas, data management, and data validation) for handling financial reconciliations and tax reporting.

Core Competencies

• Adaptability & Multitasking: Proven ability to manage workflows for multiple entities/properties simultaneously within a fast-paced environment.
• Meticulous Accuracy: Exceptional detail orientation with a strong track record of catching missing data or administrative errors.
• Strong Communication: Excellent verbal and written English communication skills to effectively report findings, discrepancies, and updates to Senior Staff Accountants.
• Reliability: Absolute commitment to working a fixed full-time schedule aligned strictly with 8:00 AM – 5:00 PM EST business hours.