Job Overview

We are seeking a highly organized Buildertrend Administrator (Construction Operations Lead) to oversee daily construction software operations and maintain project data integrity. In this role, you will serve as the operational backbone for our team by translating field updates, budgets, schedules, and vendor documentation into accurate system records. The ideal candidate possesses a strong background in residential construction workflows and excels at proactive follow-up and cross-team communication. This is a dedicated construction operations and system administration role, not a software development position.

Schedule: Mon-Fri, 8:30 AM - 5:30 PM EDT (40 hrs per week)

Responsibilities

• Create and maintain projects within Buildertrend.

• Build, update, and organize project schedules.

• Enter tasks, deadlines, milestones, and assigned responsibilities.

• Track schedule progress and follow up on overdue or incomplete items.

• Upload and organize plans, contracts, proposals, permits, selections, photos, and other project documents.

• Maintain accurate project folders and file-naming standards.

• Prepare and send bid requests to subcontractors and vendors.

• Track bid responses and organize proposals for management review.

• Enter budgets, purchase orders, change orders, bills, and cost information as directed.

• Monitor project budgets and flag missing, inconsistent, or incomplete information.

• Maintain subcontractor and vendor contact records.

• Track insurance certificates, contracts, W-9s, and other required documentation.

• Enter daily logs, meeting notes, project updates, and internal communications.

• Track material selections, approvals, lead times, and delivery dates.

• Assist with warranty items, punch-list tasks, and project closeout documentation.

• Prepare weekly Buildertrend reports for management.

• Review every active project regularly to identify missing information, overdue tasks, or administrative issues.

• Communicate with project managers to ensure Buildertrend reflects what is happening in the field.

• Help create and maintain standardized Buildertrend templates, workflows, checklists, and operating procedures.

• Support additional construction administration and data-entry tasks as needed.

Requirements

• Previous experience using Buildertrend is strongly preferred.

• Experience supporting a general contractor, homebuilder, construction manager, or real estate developer is preferred.

• General understanding of residential construction phases and terminology.

• Bilingual proficiency in English and Spanish is preferred.

• Strong organizational skills and attention to detail.

• Ability to manage multiple active construction projects simultaneously.

• Strong written and verbal communication skills.

• Comfortable following up with team members, vendors, and subcontractors.

• Ability to work independently and meet deadlines without constant supervision.

• Proficiency with Google Workspace, Microsoft Office, PDF documents, and cloud-based file systems.

• Experience with construction schedules, budgets, bid tracking, purchase orders, or change orders is a plus.

Performance Expectations

Success in this position will be measured by:

• Buildertrend information remaining accurate and current.

• Project schedules being updated consistently.

• Documents being uploaded and organized correctly.

• Bids, contracts, purchase orders, and change orders being properly tracked.

• Overdue tasks and missing information being identified quickly.

• Weekly reports being completed accurately and on time.

• Project managers being able to rely on Buildertrend as the primary source of project information.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.