Job Overview

Our client is seeking a Bilingual Administrative Assistant to provide comprehensive back-office and customer communication support. This role combines calendar management, record organization, and client outreach with specialized bilingual Spanish-English administrative support for Mexican operations. The ideal candidate will directly coordinate with the owner to manage daily priorities, streamline operational workflows, and execute sensitive sales outreach.

Schedule

• Monday - Friday, flexible hours during client business hours, EST (20 work hours per week)

Responsibilities

• Invoicing & Records Management: Generate and track invoice numbers for back-office operations. Organize business records and customer information into a central CRM, including the operational setup of a new organized logging system.
• Calendar & Communication: Manage calendar scheduling, provide appointment reminders, handle incoming calls, and coordinate customer communication via VoIP (including Google Voice or client-specified systems).
• Project Bidding & Outreach: Process commercial work invitations, bid on specific projects, and draft and send introduction letters or bidding emails to potential contractors and clients.
• Bilingual Support: Provide fluent bilingual Spanish-English administrative support and handling of sensitive material sales outreach for Mexican operations.

Requirements

• Language Proficiency: Bilingual proficiency in English and Spanish.
• Administrative Experience: Proven experience in administrative, back-office support, or coordinator roles.
• Technical Skills: Comfortable with remote collaboration, digital tools, and integration with VoIP systems.
• Operational Skills: Strong organizational skills, high attention to detail, and the ability to manage calendars and schedule appointments independently.
• Communication: Excellent professional written and verbal communication skills.
• Availability during standard New York business hours is highly regarded.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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