Job Overview:

Our client is looking for a Tradeify & Xero Bookkeeper & Construction Admin to keep their construction business running smoothly. This role combines bookkeeping, administrative support, and scheduling coordination to ensure nothing falls through the cracks. You will own the invoice process, manage quote requests, maintain job logs, and reconcile financial records so the business owner can focus on growth rather than paperwork. This is a role built for someone who thrives on organization, takes pride in accuracy, and wants to directly contribute to a company's expansion.

Client Overview:

Our client is a growing construction company based in Tasmania, Australia, specializing in light commercial work with plans to expand into residential projects. They are in an active growth phase and need support to streamline operations and free up leadership time for client engagement and business development.

Schedule:

Monday - Friday, 10:00 AM - 2:00 PM AEST (20 work hours per week)

Responsibilities:

• Consolidate incoming quote requests and log them systematically for tracking and follow-up
• Manage and log active jobs to ensure visibility and progress monitoring
• Create invoices ready for final review and approval
• Reconcile accounts in Xero to maintain accurate financial records
• Schedule jobs and coordinate team activities using Tradeify
• Monitor email inboxes and respond to administrative inquiries
• Maintain organized records to prevent missed invoices or lost opportunities
• Support the business owner by removing administrative burden and creating time for client engagement

Requirements:

• Proven bookkeeping experience with strong attention to detail
• Proficiency in Xero for accounting and reconciliation
• Experience with scheduling and job management software
• Strong administrative and organizational skills
• Ability to work independently during Australian Eastern Standard Time hours
• Excellent communication skills, both written and verbal
• Experience managing invoices and financial documentation

Qualifications:

• Experience with Tradeify or similar trade management platforms is a plus
• Experience working with Australian construction or trade businesses
• Experience supporting business owners in high-growth environments
• Familiarity with light commercial or residential construction terminology

Why Join This Team:

• Remote role with a dedicated four-hour daily schedule
• Be part of a business in active growth and diversification
• Directly impact company revenue by ensuring nothing is missed
• Work with a business owner committed to streamlining operations and investing in support
• Opportunity for the role to evolve as the business grows
• Long-term stability with a company that values efficiency and organization

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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