Job Overview

Our client is looking for a detail-oriented QuickBooks Bookkeeper Multi Entity Reconciliation to take ownership of daily financial reconciliation across two growing businesses. In this role, you will log into banking platforms, flight software, and medical payer portals to categorize transactions, split revenue streams, and maintain penny-accurate books. You will independently investigate unfamiliar transactions, generate compliance reports (including bi-weekly federal excise tax filings), and prepare morning reconciliations for executive review. As a second clinic location opens, you will also help implement location-based transaction tracking across shared bank accounts.

Client Overview

Our client operates two growing businesses: a flight operations company subject to federal excise tax reporting requirements, and an expanding hand clinic and surgery center opening a second location. Both businesses maintain pristine financial records and need a detail-oriented bookkeeper to execute established daily reconciliation processes across multiple systems.

Schedule: Monday Through Friday. US Pacific Time (20 hours a week) 

Responsibilities

• Log into credit card processors and banking platforms daily to review transactions from the previous day
• Access flight software to reconcile incoming funds and categorize transactions between sales tax revenue and core revenue
• Split and categorize daily transactions in QuickBooks with accuracy and attention to detail
• Investigate unclear transactions by reviewing vendor records and coordinating with team members when needed
• Log into medical sub-payer portals including Medicare to track incoming payments and allocate funds by clinic location
• Prepare and submit federal excise tax reports on a bi-weekly schedule
• Maintain books reconciled to the penny with no backlog or cleanup required
• Complete daily reconciliations early morning for executive review before business hours
• Track and separate transactions across two clinic locations as the business expands
• Manage financial processes across multiple entities using separate credit cards but shared banking infrastructure

Requirements

• Proven experience as a bookkeeper with QuickBooks expertise
• Strong attention to detail with ability to maintain reconciliations accurate to the penny
• Ability to work independently and investigate unfamiliar transactions without constant supervision
• Experience navigating multiple software platforms and payment portals daily
• Comfortable working with split transactions across revenue categories and business locations
• Reliable morning availability to complete reconciliations before client's business day begins
• Excellent organizational skills to manage processes across multiple business entities

Preferred  Qualifications

• Experience with federal excise tax reporting requirements
• Background working with aviation or flight operations businesses
• Healthcare industry bookkeeping experience, including insurance payer portals
• Experience managing multi-location financial tracking for expanding businesses
• Experience working with US-based clients in Pacific or Mountain time zones

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.