Administrative Assistant

Job overview

We are looking for a highly organized Administrative & Communications Assistant to support daily member and donor engagement through email, SMS, and inbox management. In this part-time role, you will manage intake workflows, coordinate follow-ups, create branded email campaigns, and ensure timely communication while maintaining strong attention to detail and a consistent brand voice.

Schedule- Monday-Friday 6am-5pm PST

Responsibilities:

• Process new intake forms and monitor automated welcome sequences.
• Perform proactive outreach to new champions via text if emails are unopened.
• Manage daily inbox activity to ensure critical emails are prioritized.
• Execute follow-up sequences for potential donors and medical partners.
• Coordinate member communication for follow-up calls and intake reviews.
• Create and format regional email campaigns using brand colors and fonts.

Requirements:

• Experience with administrative support and client communication.
• Proficiency in Google Workspace (Docs, Sheets, Gmail).
• Ability to adopt a specific brand voice and aesthetic.
• High attention to detail for managing donor and partner relationships.
• Strong organization skills for list creation and database management.
• Experience with multi-channel communication including email and SMS.

Scope:

• 20 hours per week (Part-time).
• Shift scheduled according to your specific time zone.
• Focus on daily inbox management and follow-up tracking.
• Integration with existing team members for training and voice alignment.
• Utilization of company Google Workspace for all tasks.
• Direct reporting to the Founder for task prioritization.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.