Client Overview

Our client is a B2B software company serving customers in field operations, beverage distribution, asset tracking, work order management, service execution, compliance, and operational reporting.

They are looking for an experienced accounting professional to manage their day-to-day bookkeeping in Zoho Books while ensuring customer invoices are paid on time through proactive communication with customers' Accounts Payable departments.

Schedule

Monday - Friday, 8:00 AM - 5:00 PM Eastern Time (40 hours per week)

Job Description

You will be responsible for maintaining accurate financial records in Zoho Books, managing customer invoicing, monitoring accounts receivable, and following up with customers to ensure timely payment.

This role is heavily focused on Accounts Receivable. You will communicate directly with customers' Accounts Payable teams to confirm invoice receipt, resolve billing issues, monitor payment status, and help reduce overdue balances.

The ideal candidate has strong bookkeeping experience, excellent follow-up skills, and is comfortable communicating professionally with finance teams.

Responsibilities

• Maintain accurate financial records, categorization, and billing information in Zoho Books.
• Create, send, and monitor customer invoices to ensure timely processing and payment.
• Record, reconcile, and track customer payments and payment commitments.
• Follow up on overdue accounts via email and phone, maintaining detailed collection notes.
• Escalate severely past-due accounts to management when necessary.
• Partner directly with customers' Accounts Payable teams to resolve billing discrepancies and confirm payment schedules.
• Prepare weekly Accounts Receivable aging reports and financial updates.
• Support month-end bookkeeping activities and internal coordination for unresolved payment issues.

Requirements

• Previous experience as a Bookkeeper or Accounts Receivable Specialist.
• Hands-on experience using Zoho Books or QuickBooks.
• Strong understanding of Accounts Receivable processes.
• Experience preparing invoices and recording customer payments.
• Experience communicating professionally with customers regarding billing and payments.
• Strong attention to detail and organizational skills.
• Excellent written and verbal English communication skills.
• Ability to work independently with minimal supervision.

Nice-to-Have Requirements

• Experience in a SaaS or software company.
• Experience working with B2B customers.
• Experience communicating with corporate Accounts Payable departments.
• Experience using other Zoho One applications.

Independent Contractor Perks

• Permanent Work From Home setup
• Health Insurance Coverage (for eligible locations)
• Immediate Hiring Opportunity