Overview
Join a growing Canadian engineering firm managing around 300 annual projects and take full ownership of their invoicing cycle. In this role, you will clear a billing backlog, reconcile timesheets using QuickBooks, and streamline automated workflows to ensure healthy cash flow. It’s a stable, fully remote opportunity to work directly with the business owner and drive operational efficiency.

Schedule

Part-time, 20 hours per week, preferably morning hours. Client Timezone: Canadian Business Hours (EST), but flexibility is allowed.

Responsibilities

• Prepare and issue client invoices based on completed project timesheets and rate schedules
• Run project reports in QuickBooks Time and reconcile billable hours and expenses
• Monitor and proactively follow up on outstanding and unpaid invoices
• Maintain accurate billing records for approximately 300 projects per year
• Assist in establishing streamlined invoicing workflows to reduce turnaround time
• Provide administrative support related to accounts receivable and client billing
• Collaborate directly with the business owner to clear existing invoicing backlogs
• Support the implementation of automated billing processes for new projects

Requirements

• Demonstrated experience using QuickBooks and QuickBooks Time
• Prior bookkeeping or billing experience supporting a Canadian business
• Strong attention to detail and accuracy in financial record-keeping
• Excellent organizational and time management skills - Ability to work independently with minimal supervision
• Strong written communication skills for client follow-ups
• Bonus if you have experience in the engineering or professional services sector
• It helps if you have experience setting up automated billing workflows

Independent Contractor Perks

-Permanent work from home

-Immediate hiring

Note
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.